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Academic Advising

The University’s Advising Philosophy

Advising fosters intellectual, moral, and personal growth in students. It is informed by the teachings of Ignatius Loyola, who advocated that Jesuit schools should educate students who will lead and be a leaven for good. This requires that students obtain both a firm base of knowledge and a strong sense of personal responsibility. Thus, Marquette seeks to educate on both the intellectual and moral level. The mark of academic success is the ability of students to function as well-educated, responsible members of society.

Goals for Advising

The primary purpose of advising is to enhance the academic performance of students. The result of this process should be graduates who are demonstrably committed to academic excellence and who assume responsibility for their own actions. Their growth toward this goal can be observed in their ability to make sound personal and academic choices.

Advising is much more than class scheduling, although that is obviously a regular component. In the same way that formal study affects a student’s intellectual growth, advising is an ongoing developmental process that helps students discern their life/career goals, and contribute to their values, their personal fulfillment and the educational plans for reaching those goals. As part of this process, advisers can give attention to matters relating to academic performance and also be watchful for non-academic issues that could have an impact on student academic performance.

Academic Honesty Policy

Preamble

Marquette University is committed to developing the whole person, spiritually, mentally, physically, socially, and ethically. As an institution of higher education, love of truth is at the center of the university’s enterprise, and academic honesty, in all its forms, is an explicit value of the university. The development and practice of academic honesty and integrity, both inside and outside the classroom, are expectations for all members of the university community. In order to cultivate academic honesty in its students, instructors take every opportunity to help students appreciate both the process and the principles of academic integrity.

Academic honesty can be best understood by academic ethical standards guiding faculty in their work. That is to say, an individual’s contributions, in terms of words and scholarly findings, belong to him or her alone. Furthermore, the integrity of that which one claims to be scholarly knowledge rests on the accurate demonstration of the assumptions and reasoning that produced it. These standards are used as the implicit basis for teaching and learning in the university.

In order for instructors to fairly assess the quality and quantity of a student’s learning as determined by work that students represent as their own, a relationship of trust between instructor and student is essential. Because violations of academic integrity most often involve, but are not limited to, efforts to deceive instructors, they represent a breach of the trust relationship between instructor and student and undermine the core values of the university.

Responsibility for Academic Honesty

This policy applies to all undergraduate programs and to students and faculty in some programs under the auspices of the Graduate School. Graduate School generically refers to all graduate and professional schools and students, and terms such as associate vice provost or associate/assistant dean will refer to the appropriate official in the other colleges/schools. Graduate School students should appeal to the Graduate School while professional students should appeal to the appropriate person in their college or school, i.e., Graduate School of Management or College of Health Sciences. School of Dentistry and Law School students must follow the policies put forth by their respective schools.

Academic honesty consists of truth telling and truthful representations in all academic contexts. All members of the academic community have a responsibility to ensure that academic honesty is maintained. In what follows the wording “chair” refers to either a department chair or an equivalent official, “associate dean” refers to either an associate dean or an equivalent official, or in the case of the Graduate School it will refer to the assistant vice provost for graduate programs, the word “college” refers to a college, school, or other academic unit, and the words “assigned college” refers to the degree granting college or school (i.e. for graduate students the assigned college is the Graduate School).

Faculty have primary responsibility for:

  1. Upholding and enforcing university-wide principles of academic honesty and integrity and informing students of these principles including any qualifications that may be operative in the classes they are teaching.
  2. Reporting all Reporting all instances of academic dishonesty to the associate dean of the college offering the course to help determine the appropriate process for the review and action to be taken.
  3. Minimizing opportunities for academic dishonesty in their courses.
  4. Confronting students suspected of academic dishonesty in a way that respects student privacy.
  5. Affording students accused of academic dishonesty the right to appeal any resulting disputes to disinterested parties for hearing and resolution.
  6. Assigning an appropriate grade to a student who engages in academic dishonesty.
  7. Protecting the anonymity of any student reporting an incident of academic dishonesty to the extent permitted by due process required for the accused and other legal requirements.
  8. Maintaining careful documentation of the incident.

Students have responsibility for:

  1. Refraining from cheating and plagiarism.
  2. Refusing to aid or abet any form of academic dishonesty.
  3. Notifying professors and/or their adviser about observed incidents of academic misconduct. The anonymity of a student reporting an incident of academic dishonesty will be protected to the extent permitted by law.

Definitions of Academic Dishonesty

Academic dishonesty applies equally to electronic media and print, and involves text, images, and ideas. It includes but is not limited to the following examples:

Cheating

  1. Copying from others during an examination.
  2. Communicating exam answers with other students during an examination.
  3. Offering another person’s work as one’s own.
  4. Taking an examination for another student or having someone take an examination for oneself.
  5. Sharing answers for a take home examination or assignment unless specifically authorized by the instructor.
  6. Tampering with an examination after it has been corrected, and then returning it for more credit.
  7. Using unauthorized materials during an examination.
  8. Allowing others to do the research and writing of an assigned paper (including use of the services of a commercial term paper company).

Dishonest Conduct

  1. Stealing or attempting to steal an examination or answer key from the instructor.
  2. Changing or attempting to change academic records without proper sanction.
  3. Submitting substantial portions of the same work for credit in more than one course without consulting all instructors involved.
  4. Intentionally disrupting the educational process in any manner.
  5. Allowing another student to copy off one’s own work during a test.

Plagiarism

Plagiarism is intellectual theft. It means use of the intellectual creations of another without proper attribution. Plagiarism may take two main forms, which are clearly related: 1. To steal or pass off as one’s own the ideas or words, images, or other creative works of another and 2. To use a creative production without crediting the source, even if only minimal information is available to identify it for citation.

Credit must be given for every direct quotation, for paraphrasing or summarizing a work (in whole, or in part, in one’s own words) and for information that is not common knowledge.

Collusion

Any student who knowingly or intentionally helps another student perform any of the above acts of cheating, dishonest conduct, or plagiarism is subject to discipline for academic dishonesty.

Research Misconduct

Marquette University has a duty to ensure the integrity of research and will respond to any allegation of research misconduct in a thorough, competent, timely, objective and fair manner. Research misconduct is defined as fabrication, falsification or plagiarism in proposing, performing or reviewing research or in reporting research results. The research misconduct policy applies to faculty, students, and others who are employed by or affiliated with Marquette University. Students who are accused of misconduct related to grant-funded research shall be governed by the procedures of the research misconduct policy, found on the Office of Research and Sponsored Programs website. Students who are accused of misconduct related to research that is not grant-funded and is a part of a student’s academic program will be governed by the University Policy on Academic Honesty, found on the Marquette Central website. Any uncertainty related to which policy will govern a given situations will be decided by the research integrity officer.

Consequences of Academic Dishonesty

Regardless of how alleged acts of academic dishonesty are brought to light, faculty and instructors retain the responsibility and the authority to investigate all allegations, although, as outlined below, university administrators may lead these investigations. Because the consequences for academic dishonesty can be severe, the decision to penalize a student for such infractions must be the result of a thorough review. The procedures to be used for adjudicating suspected acts of academic dishonesty are determined by the nature of the misconduct and the seriousness of the offense.

Procedures for Incidents Of Academic Dishonesty

Students found committing acts of academic dishonesty will be subject to the Marquette University procedures for incidents of academic dishonesty. In what follows the wording “chair” refers to either a department chair or an equivalent official, “associate dean” refers to either an associate dean or an equivalent official, or in the case of the Graduate School it shall refer to the assistant vice provost, the word “college” refers to a college, school or other academic unit and the words “assigned college” refers to the college granting the degree (i.e. for graduate students the assigned college is the Graduate School).

Incident Overview

Many, perhaps most, incidents of academic dishonesty involve accusations which are based on clear evidence and which are not contested by the accused student. In such cases, if the infraction is relatively minor, it is most appropriate that the matter be resolved between the student, the faculty member and the chair of the department offering the course.

When a faculty member has evidence of a student’s academic dishonesty, the first step if for the faculty member to consult with the associate dean of the college that offers the course to determine the process to follow in making a determination. The faculty member must then initiate communication with the student within 15 calendar days of discovering evidence of academic dishonesty. The faculty member must then present the evidence to the student in a private meeting, always with a facilitator present (e.g., department chair or designee). This meeting should take place within 15 calendar days of the student being notified of the allegation or as soon thereafter as possible. If, after this meeting, it is decided that the student did participate in academic dishonesty the faculty member may follow up with one or more of the following actions:

  1. Issue a reprimand to the student.
  2. Require repetition of the questionable work or examination.
  3. Reduce the grade on the questionable work or examination (faculty can reduce the grade down to and including an F or zero).
  4. Recommend that the student be administratively withdrawn from the course.
  5. Recommend that the student be given a final grade of F for the course.

The faculty must maintain careful documentation of the incident.

It is essential that any disciplinary action be reported in writing to the student in a letter from the faculty member. The faculty member should also have previously consulted with his or her associate dean for questions about appropriate discipline and the form and content of the letter before it is sent to the student. Reference to the “Marquette University Policies on Academic Honesty” should be included in the letter. The letter to the student must be sent out within 15 calendar days of the meeting and may be sent by email with settings for “notify sender of receipt and of opening”. At the same time the letter is sent to the student, a copy must be sent to the department chair and associate dean of the college offering the course. In turn, within 5 working days, the associate dean of the college offering the course will communicate in writing details of the incident to the associate dean of the student’s assigned college, to ensure that penalties assessed are commensurate with the offense and that repeated infractions can be detected and dealt with appropriately. The associate dean of each college is responsible for maintaining confidential records concerning academic dishonesty of students enrolled in that college. All letters reporting faculty imposed academic penalties for academic misconduct will be included in these files.

In most incidents the disciplinary response and procedure for incidents of academic dishonesty concludes at this step.

Student’s Appeal

Students have the right of appeal of the allegations of academic dishonesty and the disciplinary actions of the instructor if the student believes the alleged incident of academic dishonesty and/or resultant academic discipline to be unfounded, biased or capricious. In this case the student should submit a formal written appeal stating the grounds for appeal and available documentation to the associate dean of the college offering the course within 15 calendar days of the notification of the instructor’s decision. Upon receipt of the appeal the associate dean may convene a review of the student’s actions by a college panel. The associate dean and/or panel reviews the details of the student’s actions and may ask to speak to the student, the instructor, the chair of the department offering the course, associate deans and others. The associate dean of the college offering the course will determine the appropriate disciplinary action and, within 15 calendar days of receipt of the appeal, will provide a written statement to all parties concerned.

Disciplinary Recommendations by Faculty of ADW or F Grades

If the faculty member recommends that the student be administratively withdrawn from the course and assigned a final grade of ADW or that a final grade of F be assigned, the associate dean of the student’s assigned college (the assistant vice provost for graduate programs) will review the details of the incident, make the final decision within 5 working days of receipt of the request and provide a written statement to all parties concerned.

Students have the right to appeal the decision of the associate dean to issue grades of ADW or F to the dean of the student’s assigned college (the dean of the Graduate School in the case of graduate students). This appeal must be made within 15 calendar days of the notification of the grade change. The final decision to uphold or modify the action of the associate dean will be provided to the student and associate dean within 15 calendar days of receipt of the appeal. The decision of the dean is final.

Repeat or More Serious Offenses

When the associate dean (in the case of graduate students to the assistant vice provost for graduate programs) of the student’s assigned college is aware of or determines that the student has engaged in multiple incidents of academic dishonesty or the incident in question is of a more serious nature he/she will convene a review of the student’s actions by a college panel within 15 calendar days of learning of the most recent incident. In the case of graduate students, such a panel will be composed of a sub-committee of the University Board of Graduate Studies. More serious incidents may involve repeat offenses, cause injury or harm to others outside the academic community or other actions deemed to warrant additional consideration. These incidents of academic dishonesty call for more serious disciplinary action up to and including campuswide sanctions of suspension or expulsion. Where incidents involve possible violations of the University Code of Conduct, in addition to the alleged academic dishonesty, consultation with the Office of Student Development is recommended.

Each college will have guidelines for the composition and selection of the college panel to assure a review by experienced faculty and/or administrators not directly involved in the incident(s). The panel reviews all aspects of the student’s record, the details of the student’s behavior and may ask the student, instructor(s) and others to speak with the panel. Within 15 calendar days of being given the charge, the panel will forward its recommendations for appropriate and just disciplinary action to the associate dean (in the case of graduate students to the assistant vice provost for graduate programs) of the student’s assigned college with a copy to the dean. All disciplinary decisions that involve a campus wide sanction, such as suspension or expulsion, will be made by the dean of the student’s assigned college with all other actions being taken by the associate dean.

Within 15 calendar days of receiving the panel’s recommendation, the associate dean or dean, as appropriate, makes the decision known to the student via written documentation that includes a description of the academic dishonesty, the process the decision went through, the resulting decision and appeal procedures. A copy of the decision is placed in the student’s academic file with a copy provided to the Office of the Provost.

Students have the right of appeal of the allegation of academic dishonesty and the disciplinary actions of the associate dean or the dean of the student’s assigned college. Such appeals must be made within 15 calendar days of receipt of the letter. Actions taken by the associate dean should be appealed to the dean of the student’s assigned college. The final decision to uphold or modify the action of the associate dean will be provided to the student and associate dean within 15 calendar days of receipt of the appeal. The decision of the dean is final.

For actions of the dean involving campus-wide sanctions, such as suspension or expulsion, students have the right of appeal to the Office of the Provost. A formal written appeal stating the grounds for appeal and available documentation is to be submitted to the Office of the Provost within 15 calendar days of the notification of the decision of the dean. The provost or designee will conduct a review of the appeal materials, may seek additional information, and may consult with the student, faculty, chair(s), associate dean(s), deans and others. The final decision to uphold or modify the action of the dean will be provided to the student and to the dean and associate dean of the student’s assigned college within 15 calendar days of receipt of the appeal. A copy of the provost’s decision will be placed in the student academic file. The decision of the provost is final.

Other Considerations

The associate dean may exclude students who have on file recorded acts of academic dishonesty, as defined by this policy, from consideration for academic honors at graduation. Exclusion from consideration for honors is not for the purposes of this policy to be considered a campus wide sanction.

Maintenance of Disciplinary Records

Records relating to academic dishonesty will be maintained by the Office of the Registrar to promote consistency of penalties for academic dishonesty and to ensure appropriate action against repeat offenders. The university will not release a student’s disciplinary records to any other person and/or entity, unless authorized to do so by the student in question or when compelled by law.

Professional Ethics and Standards

These procedures do not supersede or take the place of procedures established for students who violate professional standards applicable to a particular program or college. Separate procedures and/or outcomes may be invoked when students are found in violation of professional standards or codes of ethics related to special programs, licensure or certification as determined by the program’s external or internal professional requirements. It is the student’s responsibility to know and follow these standards/codes of ethics, which are part of the student’s academic program. These special expectations and procedures, including the appeals process, will be provided to the student upon enrollment in the program and are available in published form in the administrative offices overseeing these programs.

This policy evolved from a collaborative effort that included members of the Marquette University Committee on Academic Procedures, Marquette University Board of Undergraduate Studies and the Marquette University Board of Graduate Studies. These groups would like to express their gratitude to the University of California–Irvine whose UCI Academic Senate Policy on Academic Honesty provided the framework for the resulting document.

Academic Probation and Dismissal

See respective program for specific academic probation and dismissal policies. 

Annual Bulletin

The 2013-14 Marquette University Health Sciences Bulletin governs curricular requirements for all Health Sciences Professional students entering Marquette University during the 2013-14 academic year. The curricular requirements for all active academic programs are outlined herein, and are applicable to new students and readmitted students who have stopped out for more than one year. All academic policy and course additional/revisions will apply to all students as of the date they become effective, regardless of whether they were in effect at the time the student initially enrolled at Marquette. Students are responsible for all content contained herein and are encouraged to consult with their advisers throughout their tenure at Marquette. This bulletin will be archived at the end of the academic year and will continue to be available online. The university reserves the right to amend any of its academic programs, requirements for degrees, tuitions, fees, etc., at any time, in its sole discretion.

Attendance

The undergraduate attendance policy specifies the role of the student, the instructor and university administrators in cases when students are absent from one or more classes. The policy aims to clarify several aspects of attendance, including, but not limited to the following five. Read the entire policy for full details.

  1. With few exceptions, no distinction is made between excused and unexcused absences.
  2. Instructors determine if work (including tests and examinations) may be made up as a result of one or more absences.
  3. University offices do not provide documentation of absences.
  4. Students may be withdrawn from a course as a result of excessive absences.
  5. Lack of participation in an online course may lead to the recording of an absence for the student.

Students are responsible for attending all class meetings for courses in which they are registered. Any absence, regardless of the reason, prevents students from getting the full benefit of the course and as such, no distinction is made between excused and unexcused absences, with the following exceptions (see below for further guidance):

  1. Absences resulting from legal obligations (such as jury duty).
  2. Absences resulting from university sanctioned activities and related travel.

Instructors should determine and notify students in writing the first day of class, preferably in the course syllabus, if any component of the grade is based on attendance and/or participation, and whether or not the opportunity to make up missed work, including assignments, quizzes, examinations and so forth, will be provided. If so, instructors should specify the conditions students must meet to be given the opportunity to make up missed work. The opportunity to make up work is considered a privilege, not a right.

Since it is up to each student to understand and abide by each instructor’s policy on issues related to attendance, students should consult the instructor if any portion is not understood. If an instructor does not provide information about make up work in writing, students can expect to be given a reasonable amount of time to complete work this is missed as a result of being absent.

The Marquette University Student Health Service does not provide documentation of illness, or of a visit to the Student Health Service. Likewise, college and other university offices (e.g., Office of the Dean, Counseling Center and Student Affairs) do not provide documentation of an absence on behalf of the student. When an extended absence of a week or more is expected or occurs, the student, or a family member if the student is unable, should communicate with the college office as soon as possible, after which the college office may notify faculty and others, as appropriate.

Regardless of the reason for the absence, students are responsible for learning what happened in class. Students who anticipate missing one or more class periods should contact the instructor ahead of time, just as they should contact their instructor as soon as possible after an absence. Students are responsible for monitoring their absences during the term.

Since attendance is taken at the discretion of the faculty member, the following distinction is made for withdrawals that occur in courses where attendance is regularly taken, and withdrawals that occur in courses where attendance is not regularly taken:

  1. For courses in which attendance is regularly taken, an instructor or college office may withdraw a student from a course due to excessive absences and assign a grade of WA (Withdrawn-Excessive Absences). In these cases, instructors must document the dates of absenteeism.

Such action may be initiated, for example, in a 16-week course when the number of class hours missed exceeds twice the number of course credits. As such, a student may be assigned the grade of WA when more than 6 classes have been missed in a 3 credit course, when more than 8 classes have been missed in a 4 credit course and when more than 10 classes have been missed in a 5 credit course.

As examples: students who miss more than 6 classes in a 3 credit course that meets 50 minutes, 3 times per week, will be considered to have excessive absences and may be assigned a WA. Likewise, students who miss more than 4 classes in a 3 credit course that meets 75 minutes, 2 times per week, will be considered to have excessive absences and may be assigned a WA.

Students assume all consequences that ensue as a result of receiving a WA grade. These consequences include, but are not limited to: a delay in graduation, loss of eligibility for certain scholarships or financial aid, loss of full-time student status.

  1. For those courses in which attendance is not taken on a regular basis, an instructor or college office may withdraw a student when it becomes apparent that the student has excessive absences.

    In such cases, a student’s last date of attendance is determined by the last date of participation in an academically-related activity for the course including, but not limited to: an exam or quiz, a submitted assignment, participation in a lab activity, or in computer-assisted instruction.

Online Courses and Attendance

Online courses at Marquette University are designed to be highly interactive and collaborative, as authentic learning takes place within a social context. To help ensure an effective learning experience, all students in online courses are expected to participate on a regular basis. Participation is defined as “submitting required work as assigned; being an active contributor and responder to fellow students and the instructor in a timely basis, as set forth by online discussion guidelines in each course.” Failure to participate may be counted as an absence. If technical circumstances prevent a student from entering the course site for a period of time, it is the student’s responsibility to contact the instructor in a timely manner if the student wishes to receive credit for any missed online activities.

The above two sections represent university attendance standards. Each undergraduate college may enforce additional attendance policies for certain courses; consult your college handbook, college section of the current bulletin, or the individual course syllabus/attendance policy for more information.

Absences Related to Legal Obligations or University Activities

Students who fulfill a legal obligation such as jury duty, or participate in an officially sanctioned university activity, should be given the opportunity to make up class examinations or other graded assignments that are missed as a result of this participation or related travel.

It is recognized that sometimes an exam or graded assignment is impossible to make up. Some faculty may assign collaborative projects that depend on other classmates, or oral presentations that incorporate questioning by the entire class, or may use evaluative methods that cannot easily be replicated by the instructor. This policy does not prohibit any member of the faculty from making the determination that certain course work cannot be made up. Faculty who intend to deny the opportunity to make up certain exams or projects because of absences resulting from legal obligations or university sanctioned activities and related travel, must inform the student of these consequences (reduced grade or otherwise) in writing, at the beginning of the class (preferably in the course syllabus).

Other than the above situations, examinations or other assignments missed as a result of legal obligations or university sanctioned activities and related travel, may be made up. The manner in which the work will be made up is left to the discretion of each individual faculty member.

In order to minimize the difficulties for both students and instructors caused by absences due to legal obligations, or university sanctioned activities and related travel:

  1. Students should:

Make every effort to schedule classes that will minimize conflicts caused by these activities and related travel.

Provide a schedule of all activities and related travel to all their instructors within the first week of each semester, or as soon as possible for non-scheduled events.

Obtain any class notes or other course material missed due to these absences, prior to taking any subsequent examinations or submitting any subsequent graded assignments.

Make arrangements with the instructor to make up any missed work, prior to any of these absences.

  1. Faculty should:

Develop with the student, an agreed upon and mutually acceptable resolution as to how missed classroom activities and missed work will be handled as a result of these activities, if make-up work is allowed in the faculty policy.

The above section represents university standards for absences due to legal obligations and university sanctioned activities and related travel; each undergraduate college may have additional requirements for students enrolling in its courses.

Audit

Students who wish to audit courses without earning credit must present evidence of their preparation for the course or courses in which they wish to enroll. Auditors are required to attend all classes but are not required to complete written course assignments or examinations.

Students must first register for the course via CheckMarq, then request the audit option from the student’s college office with the Audit Request form located at Marquette Central. The deadline to request the audit option for each session is the last day to register for the class as listed on the University Academic Calendar.

Awarding Diplomas and Certificates

This policy defines and outlines the process for approval and distribution for official Marquette University certificates and diplomas.

Programs of Study Defined:

  1. A degree program is defined as an approved academic program of study, outlined in a Marquette University bulletin, that contains a degree and, in the case of an undergraduate, at least one major, and leads to an official diploma and notation of such on the University’s official transcript.
  2. A certificate program is defined as an approved academic program of study, outlined in a Marquette University bulletin that includes the specialized study of a subject area and leads to an official certificate and notation of such on the University’s official transcript.
  3. An official diploma or certificate is defined as one on which the university seal is affixed and is released only by the Office of the Registrar.

Policy:

  1. Structuring of degree and certificate programs requires approval through the appropriate Marquette University curriculum process.
  2. Requirements for all Marquette academic programs of study are to be documented in the appropriate Marquette University bulletin by the college/school/department offering the degree or certificate program. No official diploma or certificate will be awarded that does not first appear in the appropriate bulletin.
  3. The college/school offering the degree or certificate program bears the responsibility for authenticating completed program requirements. Changes or exceptions in course requirements for individual students must be documented in the academic record of the student, either online, when the program of study requirements are in the University degree audit system (Academic Advisement), or, on paper when not.
  4. Diplomas and certificates will be ordered and issued only by the Office of the Registrar, in consultation with the appropriate college/school of the student and the Office of the Provost.
  5. Diplomas and certificates cannot be earned retroactively. Students must first apply for graduation, satisfy all applicable degree/course/credit requirements and appear on the Trustee’s List before a diploma or certificate will be produced or posted to the student’s official academic record. Students may not appear on the Trustee’s List until all applicable degree/course/credit requirements are satisfied. The posting date of the diploma or certificate will be the earliest available diploma/certificate date after the student appears on a Trustee’s List.
  6. No student will be allowed to officially declare a degree or certificate program once it has been discontinued, except those who entered the university in an academic year prior to the discontinuation and maintained continuous enrollment on the same academic level as the discontinued program (i.e., undergraduate, graduate, etc.) until completion of his/her program of study. Once a student fails to register for one term (except summer), or graduates from a program of study, he/she has failed to maintain continuous enrollment on that academic level, even if readmitted to the same academic level.
  7. When certification of a specific skill or acknowledgement of completion of a learning experience is needed, university administrators and deans are authorized to prepare and issue a letter acknowledging completion of such program on official letterhead, or produce a document recognizing the experience; however, the document must include the name of the issuing college/school and the University seal may not be used on these documents.
  8. A letter or other document certifying completion of a course is not considered an official diploma or certificate; and therefore, will not be posted to the student’s official academic record.

Commencement

Commencement at Marquette is a symbolic ceremony provided for students, faculty and families in celebration of our students’ accomplishments. Following is the policy regulating participation in the Spring or Winter Commencement.

1. Students may participate in only one university Commencement ceremony per degree and their names will be published in only the Commencement program in which they participated.

2. Spring Commencement:

  • Students who are in good academic standing, have met the appropriate graduation application deadline and will complete their degree requirements, including the official recording of any transfer work, by the end of the Spring term will participate in Spring Commencement.
  • Students, who are in good academic standing, have met the appropriate graduation application deadline and will complete their degree requirements, including the official recording of any transfer work, by the end of the Summer term and are pre-registered for those final requirements may participate in Spring Commencement.

3. Winter Commencement:

  • Students who are in good academic standing, have met the appropriate graduation application deadline and will complete their degree requirements, including the official recording of any transfer work by the end of the Fall term will participate in Winter Commencement.
  • Students who completed their degree requirements in August and did not participate in Spring Commencement, will participate in Winter Commencement.

Course Levels

Courses numbered 7000-7999 are professional level courses.

Conferral of Degree/Certificates

The process for determining diploma or certificate conferral dates and the distribution of diplomas, certificate and transcripts with degrees posted is outlined below. Refer to the Academic Calendar for the exact dates for all of these processes.

The Friday after May Commencement-the Friday before the end of summer term graduation

  1. Students may have degrees or certificates conferred every Friday, as long as all required grades are recorded in CheckMarq and all degree requirements are completed according to the college/school's schedule.
  2. Colleges/Schools will verify degrees/certificates and must submit a list of those graduating to the Provost's Office by noon of the appropriate Friday.
  3. The Office of the Registrar will post the degrees/certificates of all students who appear on the graduation list, the following week.
  4. Diploma or certificate conferral date = the Friday the list is submitted.
  5. Transcripts with degrees/certificates posted are available the week after the graduation list is submitted.
  6. The Office of the Registrar will order diplomas or certificates for these students after the graduation list is submitted.
  7. These diplomas and certificates are available for mailing or pick-up 4-6 weeks after the graduation list is submitted.

September-November and January-April

  1. Students may have degrees or certificates conferred the last business day of the month, as long as all required grades are recorded in CheckMarq and all degree/certificate requirements are completed according to the college/school's schedule.
  2. Colleges/Schools will verify degrees/certificates and must submit a list of those graduating to the Provost's Office by noon of the last business day of the month.
  3. The Office of the Registrar will post the degrees/certificates of all students who appear on the graduation list the following week.
  4. Diploma or certificate conferral date = the last business day of the month.
  5. Transcripts with degrees/certificates posted are available the week after the graduation list is submitted.
  6. Office of the Registrar will order diplomas or certificates for these students after the graduation list is submitted.
  7. These diplomas and certificates are available for mailing or pick-up 4-6 weeks after the graduation list is submitted.

May, December and the end of summer term graduation in August

  1. Students may have degrees or certificates conferred as long as all required degree/certificate requirements are completed according to the college/school's schedule.
  2. Colleges/Schools will verify degrees/certificates and submit graduation lists to the Provost's Office. Refer to the Academic Calendar for the exact date.
  3. Refer to the appropriate academic calendar for the diploma or certificate conferral date.
  4. The Office of the Registrar will post the degrees/certificates of all students who appear on the graduation list.
  5. Refer to the Academic Calendar for the exact date diplomas and certificates are available for pick-up at Marquette Central or for mailing from the Office of the Registrar.
  6. Refer to the Academic Calendar for the exact date transcripts with degrees or certificates posted are available from the Office of the Registrar.

Credit

The semester hour is the unit of academic credit used by Marquette University. Following is the minimally required contact hours for classes and is based on a 15-week semester:

  1. Classroom Based Courses: must meet a minimum of 50 minutes per credit, per week, an additional workload assigned to equal a minimum 2 hours of coursework/activity outside the classroom for each 50 minutes of meeting time (e.g., a minimum total of 170 minutes per credit, per week).
  2. Blended and Non-Classroom Based Courses: must include some form of instruction, and/or homework, and/or activity that equals a minimum of 170 minutes per credit, per week.
  3. Those courses that meet in a compressed format (i.e., fewer than 15 weeks), must make up the minimum of 170 minutes per credit, per week within the time frame of the course offering.

Semester hour credit is given only in accordance with descriptions for individual courses, as published in the Health Sciences Professional Bulletin. No credit is given for a course in which a student has not registered

Credit for courses pursued at another educational institution while simultaneously enrolled at Marquette (concurrent registration) will not be allowed unless specifically authorized by the dean. See “Study at Other Institutions” in this section of the Health Science Professional Bulletin.

Enrollment Status

The enrollment status of Health Sciences Professional students is based on enrolled credit hours each semester. A full-time enrollment status means a student is enrolled in a minimum of 12 credits; a half-time academic load means a student is enrolled in 6-11 credits; enrollment in fewer than 6 credits is considered less than half-time status for the student.

Faculty Grading

All official grades are entered by the primary instructor of the course into CheckMarq, (not D2L), by the grading deadline for each session, as published in the University Academic Calendar and are based on the work students completed during the session in which the class was offered.  Once a final permanent grade is assigned, no additional work may be submitted. While other approved personnel of the university may assist the faculty in grade submission on the university’s course management system (D2L); only the primary instructor may enter and approve the grades in CheckMarq. Note: Students other than TAs assigned to either teach or assist in a particular class are not considered 'approved personnel' for assisting with grades, even if trained on FERPA.

Family Education Rights and Privacy Act (FERPA)

In compliance with the Family Educational Rights and Privacy Act, Marquette University notifies its students each term of their rights to inspect, amend and prevent disclosure of their education records. In addition, Marquette’s policy regarding education records is published online: http://www.marquette.edu/mucentral/registrar/policy_ferpa.shtml and is printed in the university student handbook. Copies of the handbook may be obtained from the Office of Student Development in the Alumni Memorial Union, 329 or, online: http://www.marquette.edu/osd/policies/doc/Student_Handbook.pdf

Grade Appeals

Health Science Professional students may appeal any final course grade that the student believes to be in significant violation of clearly established written policies, a result of improper procedures or discriminatory. Before initiating a formal grade appeal, the student must consult with the instructor assigning the grade and present evidence why the student believes the grade to be in error. If this does not lead to resolution, the student may initiate, in writing, a formal grade appeal. To be considered, the written appeal must be submitted no later than the deadline for the removal of incompletes, as noted in the University Academic Calendar. However, it may be in the student’s best interest to appeal sooner than this deadline if his/her academic progress is dependent on the outcome of the appeal. In addition, the student should consult with the college or school offering the course for which the grade is being appealed to determine if other requirements for the written appeal are in force.

The written appeal must be submitted to the chair of the department offering the course or, in schools or colleges with no departmental structure, to the associate dean. The written appeal must provide the reason(s) the student believes the recorded grade is incorrect. The student may present evidence of his/her performance and may also request that all other pertinent materials be supplied by the instructor. The chair, or associate dean, will collect and analyze the evidence in a timely manner. Evidence will be gathered through consultations with the instructor, the student and any witnesses. These consultations may be in person, by phone or by electronic means. Hard copies of relevant documents may also be requested. The chair, or associate dean, will evaluate the appeal or choose to designate an ad hoc committee for this purpose. The chair, associate dean, or ad hoc committee will consider the appeal and evidence and make one of the following decisions: the assigned grade should remain, the course instructor is asked to reconsider the grade in light of information collected and the reconsidered grade will stand, or a grade change is warranted. The decision will be communicated in writing within thirty days to the student and the instructor with copies of the formal response placed in the student’s file and forwarded to the dean and any indicated grade changes filed with the registrar.

The student has the right to appeal the decision of the chair, associate dean, or ad hoc committee, to the dean. This appeal must be submitted in writing no later than fourteen days from the date of the formal response. The dean will review the procedural evidence, which now includes all the evidence previously gathered, the student’s appeal letters and the formal response from the chair, associate dean or ad hoc committee, and will render the final decision on the grade appeal. The decision will be communicated in writing within thirty days to the student and the instructor with copies of the formal response place in the student’s file and any indicated grade changes filed with the registrar.

Grading System

Marquette uses the grade point system to determine a student’s academic grade point average, academic censure and his/her eligibility to graduate (see Graduation Requirements section of this bulletin.) Each grade (A through F) earned in a course carries a specified number of grade points. The grade points earned in any given course equal the grade point value of the grade multiplied by the total number of semester hours credited. A student’s grade point average is found by dividing the total number of grade points earned by the total number of semester hours credited in those courses for which grade points have been assigned.

All Health Science Professional students must maintain a cumulative grade point average, as outlined in the Health Science Professional Academic Censure policy in this bulletin.

Letter grades, with or without grade points, are used by Marquette faculty to evaluate a student’s performance in a course.  All grades described below, with the exception of the I, IC, IE, IX and X grades, are permanent grades and no additional work may be submitted once the grades are assigned during the final grading for the session in which the class is offered, or have been assigned once the deadline to change the I, IC, IE, IX or X grades has passed.

Grade Achievement Grade Points
ASuperior4.0
AB3.5
BGood3.0
BC2.5
CSatisfactory2.0
CD1.5
D1.0
FFailing0

Former students who are applying for readmission should consult their respective deans for information concerning the application of any new grading policy to their earlier academic records.

The following letter grades do not have associated grade points:

Grade Defined
ADWA permanent administrative grade indicating Administrative Withdrawal
AUA permanent administrative grade, indicating Audit that was requested by the student prior to the last day to register for the term/session in which the class is offered.
AUAA permanent administrative grade, indicating Audit that was requested by the student after the last day to register for the term/session in which the class is offered.
CRCredit; equivalent of C work or better
IA temporary grade indicating that, due to circumstances beyond the control of the student, the student was unable to complete the course; and, therefore, completion of assignments will be allowed after the term has ended.
ICA temporary grade indicating that the course is not completed; assigned to all students enrolled in any course that will be completed after the grading deadline for the term/session in whcih the course is scheduled.
IEA temporary grade indicating an extension to the I grade removal deadline; assigned by the college office for the student who, due to circumstances beyond the student's control, could not complete the required work by the I, IX or X grade removal deadline.
IXA temporary grade indicating that, due to circumstances beyond the control of the student, the student was unable to finish the course or take the final exam; therefore, completion of the assignments and the taking of the final examination, will be allowed after the term/session has ended.
NCNo Credit; equivalent of less than C work.
SNCSatisfactory completion in a course bearing no credit; mandatory grade for all zero credit bearing courses.
UNCUnsatisfactory completion in a course bearing no credit; mandatory grade for all zero credit bearing courses.
SSatisfactory completion in a credit bearing competency-based course; equivalent of C work or better
SYA permanent grade indicating satisfactory work completed in the first term of a series of year-long courses, where grades are assigned only in the final course in the series.
UUnsatisfactory completion of a credit bearing, competency-based course; equivalent of less than C work.
UWA permanent grade indicating an unexcused withdrawal; registered, but never attended.
UYA permanent grade indicating unsatisfactory work completed in the first term of a series of year-long courses, where grades are assigned only in the final course in the series.
WOfficial withdrawal; withdrawal initiated by the student, with approval of the college office.
WAA permanent grade indicating withdrawn due to excessive absences.
XA temporary grade indicating that the student was unable to take the final examination and will be allowed to do so after the term/session has ended.

Clarifications of Grades

ADW Grade

The ADW grade indicates that the student was withdrawn from the courses for administrative reasons, as determined by approved personnel of the university, including, but not limited to the dean, or members of a committee involved in a formal hearding and/or an appeal process.

Any student who is administratively withdrawn from the university will receive this grade in all classes for the term/session. Likewise any student who is administratively withdrawn from a single class, will receive this grade in the class. Administrative withdrawal is an action normally taken by the university for disciplinary, conduct, lack of professional competence or academic reasons other than low grades or lack of degree progress. This grade is assigned by the college office or the Office of the Registrar depending on the reason and the office requesting the administrative withdrawal. This grade will take precedence over any other grade assigned to the student. Students assume responsibility for all consequences that ensue as a result of receiving these grades. The consequences may include, but are not limited to: a delay in graduation, external institutions viewing these grades as failure; loss of eligibility for certain scholarships and/ or financial aid, loss of full-time status and loss of the 100% refund.

UW Grade

This withdrawal is initiated by the faculty or college office when a student registered for a course, never attended and failed to officially withdraw.

Students assume responsibility for all consequences that ensue as a result of receiving these grades. The consequences include, but are not limited to: a delay in graduation, external institutions/agencies viewing these grades as failure; loss of eligibility for certain scholarships and/or financial aid, loss of full-time status and loss of the 100% refund. Refund calculation for this grade will be based on the date the university is first informed of the non-attendance.

WA Grade

A WA withdrawal is initiated by the faculty or college office and is assigned due to excessive absences in the course or when the student is found to be in violation of the Attendance Policy section of this bulletin; once assigned, the WA grade cannot be overwritten by the W grade.

Students assume responsibility for all consequences that ensue as a result of receiving these grades. The consequences include, but are not limited to: a delay in graduation, external institutions/agencies viewing these grades as failure; loss of eligibility for certain scholarships and/or financial aid, loss of full-time status and loss of the 100% refund.

CD and D Grades

The policy on CD and D grades earned in courses taken at Marquette University differs for students in the various colleges, schools and programs. See the pertinent sections of this bulletin for statements of individual policy.

CR/NC Option

For enrichment purposes, Health Science Professional students are given an option to elect independent study courses for which only a CR or NC grade is assigned. Arrangements to take a course under the CR/NC option must be made no later than the end of registration by completing the appropriate form available online at Marquette Central.

After the end of registration, the student does not have the option of changing from CR/NC to regular grading or from regular grading to the CR/NC option.

I and IX Grades

These grades must be approved by the instructor and may not be approved any earlier than two weeks prior to the end of the term in which the class is offered. These grades must be assigned by the instructor prior to the final grading deadline for the term/session in which the class is offered.  The student must have a circumstance beyond his/her control in order to be assigned this grade. In addition, the student's performance in the course must merit this exception, otherwise, the instructor will assign a grade that reflects both the quality of work completed and significance of the work/exam that has not been completed.

These grades must be cleared through the college office of the college offering the course. If not cleared or changed to the grade of IE by the date specified in the Academic Calendar, the grade will automatically become a grade of F. Because these grades denote that the student did not fulfill all course requirements, the university views these grades with the same seriousness as the grade of F.

Any exception to the assignment of this grade must be approved by the college offering the course.

IC Grade

The IC grade is not the result of any action or inaction by the student. This grade will be changed to a permanent letter grade by the faculty at the time the course is completed and no initiation is needed by the student. The permanent grade must be assigned within one year of the assigned IC grade.

IE Grade

The IE grade must be approved by the college office of the college offering the course and cleared by that same office. If not cleared by the date specified in the I-grade extension letter sent to the student the grade will automatically become a grade of F.

X Grade

The grade of X is assigned during the final grading for the session in which the class is offered. In addition, the student's performance in the course must merit this exception, otherwise, the instructor will assign a grade that reflects both the quality of work completed and the significance of the final examination that was not taken.

The X grade is cleared through the college office of the college offering the course and if not cleared or changed to the grade of IE by the date specified in the Academic Calendar, will automatically become the grade of F. Because this grade denotes that the student did not fulfill all course requirements, the university views these grades with the same seriousness as the grade of F. 

Graduation

Graduation Requirements

A student is required to graduate at the end of the term in which he/she completes all degree requirements. Normally Health Science Professional students must meet the graduation requirements which are stated in the Health Science Professional Bulletin issued for the year in which they entered Marquette. Substitutions or waivers for specific courses required for degree completion may occur, as determined by the college. It is to be expected that these course exceptions will occur in the case of any student whose enrollment period extends for more than eight years. Students whose enrollment is interrupted for two or more consecutive terms normally must meet the requirements in the bulletin issued for the year in which they return to the university. The college may determine that a readmitted student will fall under a different set of degree requirements than the academic year in which he/she is readmitted. Students are responsible for keeping themselves informed of the requirements which apply in their particular cases. Every student has available faculty advisers who will assist in planning and implementing the student’s plan of studies; however, it is ultimately each student’s responsibility to know and fulfill the requirements for graduation specified for the selected plan. A candidate for a professional degree must meet the following graduation requirements:

1. Health Sciences Professional Requirements:

The Master in Physician Assistant Studies: degree candidates must earn a minimum of 128 credits with a minimum GPA of 2.800.

Doctor in Physical Therapy: degree candidates must earn a minimum of 126 credits with a minimum GPA of 2.200.

2. The student must attend any course of lectures, or any other exercises which have been or may be required, even though such courses receive no recognition in terms of credit hours.

3. The student must file a formal application for a degree via the online graduation application in CheckMarq; however, the university reserves the right to graduate a student without an application, if all requirements are complete and the student has not applied to graduate.

4. May graduates must attend Commencement exercises. Permission to be absent may be requested only for serious reasons by writing to the dean of the student’s college by May 1.

5. All exceptions to this Graduation Requirements policy must be approved by the Office of the Provost, except:

    a) the course and bulletin year exceptions listed in paragraph 1;

    b) numbers 2 and 3 above.

Graduation Honors

The grade point system is used to compute graduation honors. The computation is made by dividing the total number of grade points earned at Marquette University by the total number of grade point hours earned. A candidate whose average is 3.500 graduates cum laude; one whose average is 3.700 magna cum laude; and one whose average is 3.900 summa cum laude. Graduation honors are recorded on diplomas, noted in the published lists of graduates at Commencement and recorded on the student’s transcript.

Medical Withdrawal

The Medical Withdrawal policy is in effect for all undergraduate and health science professional students. The Dental School, Graduate School, Graduate School of Management and Law School have independent policies. All students, however, are subject to the possible review by the Office of Student Affairs, as warranted.

Process

A student who wishes to withdraw health related reasons, must complete the Medical Withdrawal Request and Healthcare Provider Release forms found here: mu.edu/mucentral/registrar/policy_forms.shtml. These forms must be submitted before or within the term of illness/injury. If the student is unable to participate in the medical withdrawal process and an official medical withdrawal is needed, the student’s college office, parent, spouse, partner, or other designee may do so on behalf of the student, once the incapacitation of the student is documented or power of attorney is provided. The Office of Student Affairs may, at times, require a student’s medical withdrawal on an involuntary basis. In this case, that office will process the Medical Withdrawal form on behalf of the student. In either case, voluntary or involuntary withdrawal, the university will not grant retroactive official medical withdrawals of any kind for previous sessions/terms. In addition, all previously graded courses at the time of the request will remain on the student’s record, regardless of the session/term in which the courses were taken.

A student who withdraws, or is withdrawn, for medical reasons prior to the end of late registration will have no courses reflected on the academic record for the term of the withdrawal. A student who withdraws, or is withdrawn, for medical reasons after the end of late registration will receive final grades of ‘W’ in all courses for the term of the withdrawal, except when courses have already been graded, or when grades of ‘ADW’ (administrative withdrawal) are warranted. A medical withdrawal does not appear as a specific reason for withdrawal on the student's official transcript.

The completed ‘Medical Withdrawal Request’ form is to be submitted in person to Marquette Central or mailed to the Office of the Registrar by the student, the student’s designee, the student’s college office, or the Office of Student Affairs, and must include all relevant documentation as described on the form. The form and all documentation will be confidentially forwarded to the Medical Withdrawal Committee (MWC) for action.

The Medical Withdrawal Committee is comprised of five to six members. Permanent members include representatives from the Counseling Center, Student Health Services, the Office of Student Financial Aid, the Office of the Registrar, an undergraduate college representative from the Committee on Academic Procedures and a health Sciences Professional area representative as needed. The Medical Withdrawal Committee reserves the right to consult with individuals from the student’s college office, as well as additional personnel, the Counseling Center and/or Student Health Services on a case-by-case basis. The Medical Withdrawal Committee will carefully review each request for medical withdrawal and determine the action to be taken, including any refund, if appropriate. A medical withdrawal will result in a registration hold placed on the student’s record.

A student has the right to appeal the Medical Withdrawal Committee’s determination by writing to the Office of Student Affairs within five business days of the Committee’s decision. The refund decision, if any, may not be appealed on its own, but will be considered as part of an appeal of the withdrawal decision. The Office of Student Affairs will, in turn, consult with the student’s college office, or other university offices if appropriate, and reply to the student within five business days. The determination of the Office of Student Affairs is final.

Once a final determination has been made, the form will be signed by the chair of the committee and forwarded to the Office of the Registrar. The Office of the Registrar will then notify the student’s college office and other offices, as appropriate; process the withdrawal; add the registration hold; and apply any refund, if granted. The original signed form will be retained by the Office of the Registrar as part of the permanent academic record.

Please be advised the university is required by federal financial aid regulations to conduct a review of all academic records at the end of each term to determine academic standing for each student. This includes the records of withdrawn students. As a result, a student may be subject to a secondary type withdrawal at the end of the current term under the Health Sciences Professional Academic Censure policies referenced in the Physical Therapy and Physician Assistant programs sections of this bulletin. If a student receives an academic censure notification, this action is appealable by following the instructions in the letter(s) received from the college office and/or Office of Student Financial Aid. Rest assured, if you receive an academic censure letter you may appeal the matter by following the instructions in the letter from your college office.

Because a medical withdrawal can affect so many aspects of academic progress at Marquette, the student is encouraged to first consider other options that might enable the student to remain enrolled. Before requesting a medical withdrawal, a discussion with the student’s college office, the Office of Student Financial Aid (if applicable), the Office of International Education (if applicable) and other offices, as appropriate, is highly encouraged (e.g., Veterans, ROTC). It is also recommended that each student discuss the ramifications of a withdrawal with his/her health insurance or other service providers.

Return to the University after Medical Withdrawal

A student who withdraws for health-related reasons must complete the Request to Return form: http://www.marquette.edu/mucentral/registrar/documents/Form-ReturnAfterMedicalWithdrawal.pdf and his/her healthcare provider must complete a Healthcare Provider Report http://www.marquette.edu/mucentral/registrar/documents/Form-HealthCareProviderInformation.pdf.

  1. A student who withdraws prior to the end of registration, such that no courses appear on the academic record for the term of withdrawal, must also apply for readmission to the university in order to attend any subsequent term. The readmission form is available here: http://www.marquette.edu/mucentral/registrar/documents/Form-RSRequestforReadmission.pdf
  2. A student who withdraws after the end of late registration and has already earned grades, or receives grades of ‘W’ and/or ‘ADW’ in the term of withdrawal, is not required to apply for readmission to the university for the immediate subsequent term, but must apply for readmission to any term thereafter.

Approval to return to the university following a medical withdrawal is not guaranteed. Generally, the Medical Withdrawal Committee expects four consecutive months of good health prior to a student's return. The review process will follow all of the regulations outlined in the university readmission policy, in addition to any additional requirements imposed at the time of the medical withdrawal. The Medical Withdrawal Committee must approve a student’s return to the university and the student’s college must subsequently approve readmission to the college (if applicable). The registration hold imposed at the time of the medical withdrawal will not be removed from the record until the student is readmitted by the college (as applicable) and/or approved to return to the university by the Medical Withdrawal Committee.

Because of the documentation required, and the various decisions that must be made by university officials, it is necessary that the process to return, as outlined above, begin well in advance of the session/term in which the student wishes to re-enroll. At a minimum all required forms an documentation must be submitted no later than two weeks prior to the start of the session/term in which the student desires to return to the university. Failure to meet the two-week deadline may result in deferment of medical clearance and readmission to the following session/term.

Official Transcripts

A transcript is a complete and unabridged copy of all academic work attempted at Marquette and includes only those courses attempted at Marquette. Transfer and test credits accepted toward a Marquette degree are recorded, but the grades earned are not on the Marquette transcript. Course and grade information contained on the transcript is released only upon written consent from the student, as required by the federal Family Educational Rights and Privacy Act of 1974, or as required by law. See Marquette's FERPA policy (http://www.marquette.edu/mucentral/registrar/policy_ferpa.shtml)

The University accepts only official transcripts for the purposes of posting transfer credit or courses to the Marquette record and/or verification of a degree, diploma or certificate completion at another institution. Official transcripts are those that are printed on security paper and come directly via U.S. Mail from another institution's record/registrar office to the Office of the Registrar (OTR) or are delivered electronically directly to the OTR via a secured third party method that has been verified by the sending institution. All other transcripts are considered unofficial and will not be accepted or processed. Once an official transcript is received by the OTR, the transcript will be submitted for review to the college office of the primary degree/major of the student for determination of those courses and/or credits that are transferable to Marquette.

The following notations will appear on the permanent academic record of the student, including the official transcripts of the university:

  1. Required to Withdraw for Academic Misconduct: Student was dismissed due to academic dishonesty. "Required to Withdraw for Academic Misconduct" appears on both unofficial and official transcripts. If the student is allowed to return after this dismissal, "Reinstated to University" will permanently appear on both the official and unofficial transcript.
  2. Required to Withdraw for Academic Reasons: Student was dismissed due to academic performance. "Required to Withdraw for Academic Reasons" appears on both unofficial and official transcripts. If the student is allowed to return after this dismissal, "Reinstated on College Probation" will permanently appear on both the unofficial transcript.
  3. Required to Withdraw for Non-Academic Reasons-Expulsion: Student was dismissed due to student conduct violation. "Required to Withdraw for Non-Academic Reasons: Expulsion" appears on both unofficial and official transcripts. If the student is allowed to return after this dismissal, "Reinstated to University" will permanently appear on transcript.
  4. Required to Withdraw for Non-Academic Reasons-Suspension: Student was dismissed due to student conduct violation. "Required to Withdraw for Non-Academic Reasons: Suspension" appears on both unofficial and official transcripts. If the student is allowed to return after this dismissal, "Reinstated to University" will permanently appear on transcript.
  5. Required to Withdraw for Professional Integrity Reasons: Student was dismissed due to lack of integrity in a professional setting, such as a clinical or field placement. "Required to Withdraw for Professional Integrity" appears on both unofficial and official transcripts. If the student is allowed to return after this dismissal, "Reinstated to University" will permanently appears on transcript.
  6. Required to Withdraw for Professional Performance Reasons: Student was dismissed due to poor performance in a professional setting, such as a clinical or field placement. "Required to Withdraw for Professional Performance" appears on both unofficial and official transcripts. If the student is allowed to return after this dismissal, "Reinstated to University" will permanently appear on transcript.
  7. Required to Withdraw for Unsatisfactory Degree Progress: Student was dismissed due to lack of degree progress. "Required to Withdraw for Unsatisfactory Degree Progress" appears both unofficial and official transcripts. If the student is allowed to return after this dismissal, "Reinstated to University" will permanently appear on transcript.

Readmission

Application for readmission is requested using the ‘Readmission’ form found on the Marquette Central website http://www.marquette.edu/mucentral/registrar/policy_forms.shtml. Readmission requests will only be considered for those students who left the college in good standing and had prior approval of the department chair; however, readmission will not be considered for any former student with an outstanding balance of $3,000 or more already owed the university, or who has an active Student Affairs/Development or Office of the Registrar registration hold on his or her record. In all cases the student must be fully readmitted to the university prior to the term/session in which he/she wishes to register (see the Academic Calendar for published deadlines).

Registration

Normally, advising is required for all students prior to registration each term. Students who register for course work without adviser approval assume full responsibility for their registration. Courses that do not satisfy the requirements of their plans of study will not be applied toward the degree.

Students complete class registration via an Internet-based system known as CheckMarq. Students are responsible to ensure that their class schedule for each term/session accurately reflects the classes they plan to attend. Students may not attend classes in which they are not officially registered. Students must be registered by the deadline to register for each session, as outlined in the Academic Calendar. The university does not retroactively register students for classes after the deadline to register for a session, or after a term is completed and reserves the right to deny credit to any student who fails to officially register in any course within these time limitations. All classes for which the student is registered are subject to tuition and in some cases, additional fees. The student is responsible for any payment due for all officially registered classes, regardless of attendance.

Students who do not plan to attend the university are responsible for dropping classes through CheckMarq, before the end of registration for the session/term and notifying their respective department office. All courses for which a student is officially registered as of the close of registration are subject to fee assessment and payment, and as such will appear as part of the student’s permanent record even if the student does not attend any sessions of the class. To avoid unnecessary fee charges and unnecessary courses with punitive grades on the student’s permanent record, it is the student’s responsibility to review his/her official registration prior to the end of registration and make any corrections needed.

Reinstatement to the University

A student who is academically dismissed (RWAR - required to withdraw for academic reasons) at the end of a term may appeal the decision in writing to the college office. If the appeal is granted for the term immediately following the dismissal (or, in the case of the spring term, for the fall term), the student is not required to apply for readmission. Instead, the student will be reinstated to the university on probation status. The official transcript will reflect both the academic dismissal and the reinstatement on probation.

A student who is academically dismissed at the end of a term and leaves the university for one or more terms must apply for readmission and, as part of the readmission application, request reinstatement to the university via the RWAR appeal process. If the return to the university is approved, the official transcript will reflect both the academic dismissal and the reinstatement on probation.

Repeated Courses

Health Science Professional students who repeat a course, may do so under certain conditions:

  1. Courses in which a passing grade is earned may be repeated only once.
  2. Normally, the repeated course is taken at Marquette.
  3. The repeated course is identical to the original course in subject, catalog number, title, subtitle and credits.
  4. The repeated course is graded with the same grading options as the original, e.g., students may not exercise the CR/NC option for a repeated course, unless it was originally taken with this option.
  5. Courses in which a grade of AU, AUA, ADW, NC, W, WA, UW, U, UNC, UY or F has been earned may be repeated until a passing is assigned; and once assigned, the course may be repeated only one more time, regardless of the grade earned.
  6. A passing grade is determined as the grade required by the university grading policy, i.e., the minimum grade it takes to earn credit for the course. (See Grading System in this bulletin - where D, CR, S, SNC or SY are considered passing grades, thus a D or above, a CR, S, SNC, or SY are all considered passing grades for the purposes of this policy.)
  7. As an exception to the regulation, these courses allow unlimited repeats: colloquiums, continuation placeholder, co-ops, independent study/research, internships, practicums/clinicals/field work experience, seminar/reading, studio/workshops, study abroad and variable title courses (e.g., topics).

Credit hours earned in a repeated course are only awarded once; however, all previous courses and grades remain on the student’s permanent academic record. The last grade earned is included in the cumulative GPA and the grade in the original course is excluded from the cumulative GPA calculation; however all grades remain on the academic record. The cumulative GPA is adjusted at the time the repeated course is graded. If a student receives an AU, AUA, ADW, W, WA or UW in the repeated course, the earlier grade will remain in the cumulative GPA. If a student repeats a course that was transferred to Marquette, only the Marquette course/grade will be reflected in the total credits earned and the cumulative GPA.

At the time of registration, the repeat process in CheckMarq will allow the repeat of a course only once, unless the course is an unlimited repeat course (see #7 above). If a student needs to repeat a course and that repeat is allowed under the policy, he/she must petition the Office of the Registrar via the Request to Repeat a Course form. This petition will be granted only if the request is in adherence to all the repeat criteria listed above.

Study at Other Institutions

Students who plan to study at another institution must obtain written approval for each course prior to enrollment in the course. If prior approval is not obtained, the university reserves the right to not accept the credits earned at the other institution. Course approval forms may be obtained from the student’s college office.

Credit for courses pursued at another institution while simultaneously enrolled at Marquette (concurrent registration) will not be allowed unless specifically authorized by the dean/dean designee of the college of the student's degree.

Upon completion of the approved course work, it is the student’s responsibility to have an official transcript sent directly from the institution to the Office of the Registrar. Transcripts routed by the student will not be accepted. Transfer credits will not be reviewed or posted to the student’s Marquette academic record until the official transcript from the external institution has been recorded in the Office of the Registrar.

Transfer Credit

Transfer credits for students in HESP programs will be considered only for fulfillment of basic science requirements. Transfer credits will not be accepted for any required PHTH or PHAS courses. Students who feel they have completed equivalent course work towards basic science requirements must submit a complete course syllabus to the department office for review. Once reviewed, if a course is acceptable for transfer credit, students will be asked to have an official copy of their transcript sent to the department office, if one was not required at the time of application (i.e. students that had completed degrees at time of application and submitted transcripts through CASPA). The department office then submits a “Transfer of Credit Form” to the college office for final approval and forwarded to the Office of the Registrar for entry on the student record.

Withdrawals

A student who drops his/her class(es) before the end of the last day to register for the term/session in which the class(es) is held will have those class(es) removed from the academic record. Once the last day to register for the term/session has passed, classes are on the record permanently and may not be removed; therefore, a student who drops his/her class(es) after this date, is withdrawing form class(es) and this withdrawal results in a permanent grade of W, except in cases where ADW grade is assigned. Students assume responsibility of the consequences that ensue as a result of withdrawal from the classes. These consequences may include but are not limited to: a delay in graduation, external institutions/agencies viewing these grades as a failure; loss of eligibility for certain scholarships and/or financial aid, loss of full-time status and loss of the 100% refund.

Failure to officially withdraw from classes, according to withdrawal timelines, as published by the Bursar's Office, will not relieve the student of responsibility to pay for any tuition/fees owed for such classes. (http://www.marquette.edu/mucentral/bursar/withdrawal_index.shtml) In addition, the student’s financial aid may be adjusted as required by federal and state refund calculations and institutional policy based on the official withdrawal date and the student’s withdrawal will be reported to the National Student Clearinghouse for purposes of canceling any loan deferments the student may be receiving at the time of withdrawal. Finally, the date on which the Withdrawal form is submitted to the university will be the date used for any refund calculation.

From Classes

A student who wishes to withdraw from one or more classes, but still attend at least one other class during the term, must officially withdraw from the classes using the Undergraduate/Professional Single Course Withdrawal Form located online: http://www.marquette.edu/mucentral/registrar/documents/Form-WithdrawalUndergraduate-SingleCourse.pdf. The student is not officially withdrawn from any course until the completed withdrawal form with all the necessary signatures is submitted by the student to the office of the academic dean. Failure to officially withdraw from classes, according to withdrawal timelines, as published by the Bursar's Office, will not relieve the student of responsibility to pay for any tuition/fees owed for such classes. (http://www.marquette.edu/mucentral/bursar/withdrawal_index.shtml)

A student may obtain permission to withdraw from a class, resulting in a W grade, during the period extending from the day following the end of registration for a particular session, until the date specified in the Undergraduate Academic Calendar; however, if a ADW, UW or WA grade has already been assigned by the college office it will remain on the record permanently (see Grading section of this bulletin). After this deadline, a student will no longer be given permission to withdraw from classes except for serious non-academic reasons (e.g., injury, family crisis).

It is the student’s responsibility to determine, prior to the withdrawal, if there will be financial aid and/or scholarship consequences, should the withdrawal from classes result in the student’s status changing from full-time or part-time. The date on which the withdrawal form is submitted to the University will be the date used for refund calculation.

If a student, at any time, fails to manifest those qualities judged to be appropriate and necessary to the professional field for which he or she is preparing, withdrawal from the program may be initiated by the college and grades of ADW will be assigned if the administrative withdrawal action is taken during the term.

From the University

A student who is enrolled for one or more classes and decides to withdraw from all of them in a given term (even if enrolled in just one class), or decides to discontinue his/her study at Marquette after a term is complete, must formally withdraw from the university. Withdrawal is accomplished via the Withdrawal for All Students form located online: http://www.marquette.edu/mucentral/registrar/documents/Form-WithdrawalCollege.pdf or via the official Medical Withdrawal process.

After obtaining the official Withdrawal form, a student who wishes to withdraw from the university needs to personally confer and obtain the signature of a designated person in the college office. At that time, the student will be informed whether he/she must obtain other signatures in order to have the withdrawal request processed.

A complete term withdrawal will not be processed by the university or considered official until the completed withdrawal form, with all necessary signatures is submitted by the student to the college office; however, if an ADW, UW or WA grade has already been assigned by the college office in all classes, it will not be replaced with the W grade.

If a student withdraws from the university during the term, without the permission of the dean, he/she will receive the appropriate withdrawal grade by the faculty or the college dean in each course. These grades will be reviewed as part of the readmission process, should the student wish to return to the university in the future.

The only exception permitted to the policies and procedures described above applies to students who have classes only in the evening (after 4:30 p.m.), or those who are unable to meet with the college office due to extenuating circumstances, such as hospitalization. Such students do not have to physically appear at the academic dean’s office; written notification of intent to the college dean’s office constitutes acceptable means of compliance with university policy and procedure.

In cases of administrative withdrawal, the student must be readmitted to the university and be cleared by the academic dean and/or the dean of students before the readmission request will be processed.

Unofficial

Students who register, but fail to officially withdraw from classes, will be withdrawn by the college office once informed of the non-attendance.  This action results in a permanent grade of UW on the academic record.  The date that the college office first learns of the non-attendance will be the date used by the University to calculate all necessary actions.  Failure to officially withdraw from classes, according to the withdrawal timelines, as published by the Bursar’s Office, will not relieve the student of responsibility to pay for any tuition/fees owed for such classes. (http://www.marquette.edu/mucentral/bursar/withdrawal_index.shtml) In addition, the student’s financial aid will then be adjusted as by federal and state refund calculations and institutional policy based on this date and the student’s unofficial withdrawal date will be reported to the National Student Clearinghouse for purposes of canceling any loan deferments the student may be receiving at the time of withdrawal.  Finally, the university will use this date to calculate refunds, if any are due.