Academic Honesty PolicyBack To Top
Marquette University is committed to developing the whole person, spiritually, mentally, physically, socially, and ethically. As an institution of higher education, love of truth is at the center of the university’s enterprise, and academic honesty, in all its forms, is an explicit value of the university. The development and practice of academic honesty and integrity, both inside and outside the classroom, are expectations for all members of the university community. In order to cultivate academic honesty in its students, instructors take every opportunity to help students appreciate both the process and the principles of academic integrity.
Academic honesty can be best understood by academic ethical standards guiding faculty in their work. That is to say, an individual’s contributions, in terms of words and scholarly findings, belong to him or her alone. Furthermore, the integrity of that which one claims to be scholarly knowledge rests on the accurate demonstration of the assumptions and reasoning that produced it. These standards are used as the implicit basis for teaching and learning in the university.
In order for instructors to fairly assess the quality and quantity of a student’s learning as determined by work that students represent as their own, a relationship of trust between instructor and student is essential. Because violations of academic integrity most often involve, but are not limited to, efforts to deceive instructors, they represent a breach of the trust relationship between instructor and student, and undermine the core values of the university.Back To Top
Responsibility for Academic Honesty
This policy applies to all undergraduate programs and to students and faculty in programs under the auspices of the Graduate School. Graduate School generically refers to all graduate and professional schools and students, and terms such as associate vice provost or associate/assistant dean will refer to the appropriate official in the other colleges/schools. Graduate School students should appeal to the Graduate School while professional students should appeal to the appropriate person in their college or school, i.e., Graduate School of Management or College of Health Sciences. School of Dentistry and Law School students must follow the appeal processes put forth by their respective schools.
ACADEMIC HONESTY consists of truth telling and truthful representations in all academic contexts. All members of the academic community have a responsibility to ensure that academic honesty is maintained. In what follows the wording “chair” refers to either a department chair or an equivalent official, “associate dean” refers to either an associate dean or an equivalent official, or in the case of the Graduate School it will refer to the assistant vice provost for graduate programs, the word “college” refers to a college, school, or other academic unit, and the words “assigned college” refers to the degree granting college or school (i.e. for graduate students the assigned college is the Graduate School).
Faculty have primary responsibility for:
- Upholding and enforcing university-wide principles of academic honesty and integrity and informing students of these principles including any qualifications that may be operative in the classes they are teaching.
- Minimizing opportunities for academic dishonesty in their courses.
- Confronting students suspected of academic dishonesty in a way that respects student privacy.
- Affording students accused of academic dishonesty the right to appeal any resulting disputes to disinterested parties for hearing and resolution.
- Assigning an appropriate grade to a student who engages in academic dishonesty.
- Reporting all instances of academic dishonesty to the associate dean of the college offering the course.
- Protecting the anonymity of any student reporting an incident of academic dishonesty to the extent permitted by due process required for the accused and other legal requirements.
Students have responsibility for:
- Refraining from cheating and plagiarism.
- Refusing to aid or abet any form of academic dishonesty.
- Notifying professors and/or their adviser about observed incidents of academic misconduct. The anonymity of a student reporting an incident of academic dishonesty will be protected to the extent permitted by law.
Definitions of Academic Dishonesty
ACADEMIC DISHONESTY applies equally to electronic media and print, and involves text, images, and ideas. It includes but is not limited to the following examples:
- Copying from others during an examination.
- Communicating exam answers with other students during an examination.
- Offering another person’s work as one’s own.
- Taking an examination for another student or having someone take an examination for oneself.
- Sharing answers for a take home examination or assignment unless specifically authorized by the instructor.
- Tampering with an examination after it has been corrected, and then returning it for more credit.
- Using unauthorized materials during an examination.
- Allowing others to do the research and writing of an assigned paper (including use of the services of a commercial term paper company).
- Stealing or attempting to steal an examination or answer key from the instructor.
- Changing or attempting to change academic records without proper sanction.
- Submitting substantial portions of the same work for credit in more than one course without consulting all instructors involved.
- Intentionally disrupting the educational process in any manner.
- Allowing another student to copy off one’s own work during a test.
Plagiarism is intellectual theft. It means use of the intellectual creations of another without proper attribution. Plagiarism may take two main forms, which are clearly related: 1. To steal or pass off as one’s own the ideas or words, images, or other creative works of another and 2.To use a creative production without crediting the source, even if only minimal information is available to identify it for citation.
Credit must be given for every direct quotation, for paraphrasing or summarizing a work (in whole, or in part, in one’s own words), and for information that is not common knowledge.
Any student who knowingly or intentionally helps another student perform any of the above acts of cheating, dishonest conduct, or plagiarism is subject to discipline for academic dishonesty.Back To Top
Marquette University has a duty to ensure the integrity of research and will respond to any allegation of research misconduct in a thorough, competent, timely, objective, and fair manner. Research misconduct is defined as fabrication, falsification, or plagiarism in proposing, performing, or reviewing research, or in reporting research results. The research misconduct policy applies to faculty, students, and others who are employed by or affiliated with Marquette University. Students who are accused of misconduct related to grant-funded research shall be governed by the procedures of the research misconduct policy. Students who are accused of misconduct related to research that is not grant-funded and is a part of a student’s academic program will be governed by the University Policy on Academic Honesty, found at marquette.edu/mucentral/registrar/policy_honesty.shtml. Any uncertainty related to which policy will govern a given situations will be decided by the research integrity officer.Back To Top
Consequences of Academic Dishonesty
Regardless of how alleged acts of academic dishonesty are brought to light, faculty and instructors retain the responsibility and the authority to investigate all allegations, although, as outlined below, university administrators may lead these investigations. Because the consequences for academic dishonesty can be severe, the decision to penalize a student for such infractions must be the result of a thorough review. The procedures to be used for adjudicating suspected acts of academic dishonesty are determined by the nature of the misconduct and the seriousness of the offense.Back To Top
Procedures for Incidents of Academic Dishonesty
Students found committing acts of academic dishonesty will be subject to the Marquette University procedures for incidents of academic dishonesty. In what follows the wording “chair” refers to either a department chair or an equivalent official, “associate dean” refers to either an associate dean or an equivalent official, or in the case of the Graduate School it shall refer to the assistant vice provost, the word “college” refers to a college, school, or other academic unit, and the words “assigned college” refers to the college granting the degree (i.e. for graduate students the assigned college is the Graduate School).Back To Top
Many, perhaps most, incidents of academic dishonesty involve accusations which are based on clear evidence and which are not contested by the accused student. In such cases, if the infraction is relatively minor and there is no indication that the accused student has previously been involved in such incidents, it is most appropriate that the matter be resolved between the student, the faculty member, and the chair of the department offering the course.
When a faculty member has evidence of a student’s academic dishonesty, the faculty member must initiate communication with the student within 15 calendar days of discovering evidence of academic dishonesty. The faculty member must then present the evidence to the student in a private meeting, always with a facilitator present (e.g., department chair or designee). This meeting should take place within 15 calendar days of the student being notified of the allegation or as soon thereafter as possible. If, after this meeting, it is decided that the student did participate in academic dishonesty the faculty member may follow up with one or more of the following actions:
- Issue a reprimand to the student
- Require repetition of the questionable work or examination
- Reduce the grade on the questionable work or examination (faculty can reduce the grade down to and including an F or zero)
- Recommend that the student be administratively withdrawn from the course
- Recommend that the student be given a final grade of F for the course
The faculty must maintain careful documentation of the incident.
It is essential that any disciplinary action be reported in writing to the student in a letter from the faculty member. The faculty member is strongly encouraged to consult with his or her associate dean for questions about appropriate discipline and the form and content of the letter sent to the student. Reference to the “Marquette University Policies on Academic Honesty” should be included in the letter. The letter to the student must be sent out within 15 calendar days of the meeting and may be sent by e-mail with settings for “notify sender of receipt and of opening”. At the same time the letter is sent to the student, a copy must be sent to the department chair and associate dean of the college offering the course. In turn, within 5 working days, the associate dean of the college offering the course will communicate in writing details of the incident to the associate dean of the student’s assigned college, to ensure that penalties assessed are commensurate with the offense and that repeated infractions can be detected and dealt with appropriately. The associate dean of each college is responsible for maintaining confidential records concerning academic dishonesty of students enrolled in that college. All letters reporting faculty imposed academic penalties for academic misconduct will be included in these files.
In most incidents the disciplinary response and procedure for incidents of academic dishonesty concludes at this step.Back To Top
Students have the right of appeal of the allegations of academic dishonesty and the disciplinary actions of the instructor if the student believes the alleged incident of academic dishonesty and/or resultant academic discipline to be unfounded, biased, or capricious. In this case the student should submit a formal written appeal stating the grounds for appeal and available documentation to the associate dean of the college offering the course within 15 calendar days of the notification of the instructor’s decision. Upon receipt of the appeal the associate dean may convene a review of the student’s actions by a college panel. The associate dean and/or panel reviews the details of the student’s actions and may ask to speak to the student, the instructor, the chair of the department offering the course, associate deans, and others. The associate dean of the college offering the course will determine the appropriate disciplinary action and, within 15 calendar days of receipt of the appeal, will provide a written statement to all parties concerned.Back To Top
Disciplinary Recommendations by Faculty of ADW or F
If the faculty member recommends that the student be administratively withdrawn from the course and assigned a final grade of ADW or that a final grade of F be assigned, the associate dean of the student’s assigned college (the assistant vice provost for graduate programs) will review the details of the incident and make the final decision within 5 working days of receipt of the request, and provide a written statement to all parties concerned.
Students have the right to appeal the decision of the associate dean to issue grades of ADW or F to the dean of the student’s assigned college (the dean of the Graduate School in the case of graduate students). This appeal must be made within 15 calendar days of the notification of the grade change. The final decision to uphold or modify the action of the associate dean will be provided to the student and associate dean within 15 calendar days of receipt of the appeal. The decision of the dean is final.Back To Top
Repeat or More Serious Offenses
When the associate dean (in the case of graduate students to the assistant vice provost for graduate programs) of the student’s assigned college is aware of or determines that the student has engaged in multiple incidents of academic dishonesty or the incident in question is of a more serious nature he/she will convene a review of the student’s actions by a college panel within 15 calendar days of learning of the most recent incident. In the case of graduate students, such a panel will be composed of a sub-committee of the University Board of Graduate Studies. More serious incidents may involve repeat offenses, cause injury or harm to others outside the academic community, or other actions deemed to warrant additional consideration. These incidents of academic dishonesty call for more serious disciplinary action up to and including campus wide sanctions of suspension or expulsion. Where incidents involve possible violations of the University Code of Conduct, in addition to the alleged academic dishonesty, consultation with the Office of Student Development is recommended.
Each college will have guidelines for the composition and selection of the college panel to assure a review by experienced faculty and/or administrators not directly involved in the incident(s). The panel reviews all aspects of the student’s record, the details of the student’s behavior and may ask the student, instructor(s), and others to speak with the panel. Within 15 calendar days of being given the charge, the panel will forward its recommendations for appropriate and just disciplinary action to the associate dean (in the case of graduate students to the assistant vice provost for graduate programs) of the student’s assigned college with a copy to the dean. All disciplinary decisions that involve a campus wide sanction, such as suspension or expulsion, will be made by the dean of the student’s assigned college with all other actions being taken by the associate dean.
Within 15 calendar days of receiving the panel’s recommendation, the associate dean or dean, as appropriate, makes the decision known to the student via written documentation that includes a description of the academic dishonesty, the process the decision went through, the resulting decision and appeal procedures. A copy of the decision is placed in the student’s academic file with a copy provided to the Office of the Provost.
Students have the right of appeal of the allegation of academic dishonesty and the disciplinary actions of the associate dean or the dean of the student’s assigned college. Such appeals must be made within 15 calendar days of receipt of the letter. Actions taken by the associate dean should be appealed to the dean of the student’s assigned college. The final decision to uphold or modify the action of the associate dean will be provided to the student and associate dean within 15 calendar days of receipt of the appeal. The decision of the dean is final.
For actions of the dean involving campuswide sanctions, such as suspension or expulsion, students have the right of appeal to the Office of the Provost. A formal written appeal stating the grounds for appeal and available documentation is to be submitted to the Office of the Provost within 15 calendar days of the notification of the decision of the dean. The provost or designee will conduct a review of the appeal materials, may seek additional information, and may consult with the student, faculty, chair(s), associate dean(s), deans, and others. The final decision to uphold or modify the action of the dean will be provided to the student and to the dean and associate dean of the student’s assigned college within 15 calendar days of receipt of the appeal. A copy of the provost’s decision will be placed in the student academic file. The decision of the provost is final.Back To Top
The associate dean may exclude students who have on file recorded acts of academic dishonesty, as defined by this policy, from consideration for academic honors at graduation. Exclusion from consideration for honors is not for the purposes of this policy to be considered a campuswide sanction.Back To Top
Maintenance of Disciplinary Records
Records relating to academic dishonesty will be maintained by the associate dean of the student’s assigned college to promote consistency of penalties for academic dishonesty and to ensure appropriate action against repeat offenders. In order to ensure that minor and nonrecurring infractions do not negatively impact a student’s career beyond Marquette University, a student may petition to the associate dean of his or her academic college to have relevant academic disciplinary records expunged after the student graduates or leaves the university. The associate dean has sole authority to consider and to grant or deny such petitions. The university will release a student’s disciplinary records to potential employers, governmental agencies, other educational institutions, or other organizations or individuals only if authorized to do so by the student in question or if compelled by law.Back To Top
Professional Ethics and Standards
These procedures do not supersede or take the place of procedures established for students who violate professional standards applicable to a particular program or college. Separate procedures and/or outcomes may be invoked when students are found in violation of professional standards or codes of ethics related to special programs, licensure, or certification as determined by the program’s external or internal professional requirements. It is the student’s responsibility to know and follow these standards/codes of ethics, which are part of the student’s academic program. These special expectations and procedures, including the appeals process, will be provided to the student upon enrollment in the program, and are available in published form in the administrative offices overseeing these programs.
This policy evolved from a collaborative effort that included members of the Marquette University Committee on Academic Procedures, Marquette University Board of Undergraduate Studies, and the Marquette University Board of Graduate Studies. These groups would like to express their gratitude to the University of California–Irvine whose UCI Academic Senate Policy on Academic Honesty provided the framework for the resulting document.Back To Top
By virtue of the special nature of clinical courses in health care and other human service fields, students will be held to clinical and professional standards in addition to academic standards. If, in the opinion of the supervising faculty member, the student is falling short of expected levels of performance or professional behavior, the student may be removed immediately from the class. In many cases, the student will be counseled regarding the deficiency and will be given an opportunity to retake the class. However, depending on the type and severity of the deficiency, the student may be dismissed from the program and the Graduate School.
Satisfactory Progress Toward the Degree
Satisfactory academic work is not determined exclusively by course grades. All graduate degree students must also make substantial and visible progress toward their degrees. This includes successful completion of any required language examination that may be required, research or clinical training requirements, comprehensive or qualifying examination, thesis or dissertation. Failure to make continual and satisfactory progress toward one’s degree may result in a warning, probation, or dismissal.Back To Top
There are five categories of student performance problems that can lead to some form of censure. These problems may be identified at any point during the academic year, though a systematic review of all students’ course grades is also conducted at the end of each academic term. The review of other, non-course grade problems is typically conducted on an individual basis as issues arise. A finding of significant problems in any of these areas can result in a warning, probation, suspension, dismissal, or expulsion, depending on the nature and severity of the problems identified. All of these statuses are maintained permanently on the student’s academic record; only dismissal and expulsion, however, appear permanently on Marquette University’s official transcript. If a student is reinstated following a dismissal, that notation will also permanently appear on the student’s official transcript. The statuses that will appear permanently on a student’s official transcript include those listed (in bold type) below. Also listed are examples of applicable requirements.
- Required to Withdraw for Academic Reasons (e.g., failing to maintain a minimum GPA of 3.000; see the section below)
- Required to Withdraw for Academic Misconduct (e.g., academic dishonesty; see http://bulletin.marquette.edu/grad/thegraduateschool/policiesofthegraduateschool/#academichonestypolicy)
- Required to Withdraw for Non-Academic Reasons (e.g., violations of the Student Conduct Code; see http://www.marquette.edu/osd/policies/conduct/index.shtml)
- Required to Withdraw for Unsatisfactory Degree Progress (e.g., failing to meet the 8-year time limit for completing a doctoral degree, a second failure on a comprehensive or qualifying exam; see the Satisfactory Progress Toward the Degree section above)
- Required to Withdraw for Professional Performance Reasons (e.g., unsatisfactory performance in clinical programs; see http://bulletin.marquette.edu/grad/thegraduateschool/policiesofthegraduateschool/#professionalperformance)
- Required to Withdraw for Professional Integrity Reasons (e.g., violations of professional integrity or an applicable ethics code; see http://bulletin.marquette.edu/grad/thegraduateschool/policiesofthegraduateschool/#professionalintegrity)
- Reinstated on Probation (following a successful appeal of a dismissal)
Academic Grade Requirements
All students in the Graduate School are expected to maintain a minimum cumulative grade point average (GPA) of 3.000 in all Marquette course work. These are minimum standards for grades; individual programs may specify higher standards to which students will be held by the programs. Any higher standards specified by individual programs are noted in program handbooks.Back To Top
Academic Probation and Dismissal
Students who do not meet the GPA requirements listed below will be academically dismissed (i.e., Required to Withdraw for Academic Reasons) and they will also be found to have failed to meet the financial aid requirements for making Satisfactory Academic Progress. These students will be dropped from any future terms in which they may be registered, will not be eligible to receive financial aid, and will be required to return any financial aid that may have been distributed since the grades were received.
- Students who have attempted 9 or fewer credit hours must maintain a cumulative GPA of at least 2.500.
- Students who have attempted more than 9 credit hours must maintain a cumulative GPA of at least 3.000.
Students who obtain a cumulative GPA of at least 2.500 but less than 3.000 in their first 9 attempted credits of course work will be placed on Academic Probation and will be notified that they will subsequently be dismissed if they fail to raise their cumulative GPA to 3.000 by the time they attempt more than 9 credits of course work. Attempted course work includes courses in which grades of W (Withdrawal), I (Incomplete), IX (Incomplete course work and final exam not taken), or X (final exam not taken) are obtained.
Students who receive an F or U in any course, whether for credit or not, will either be placed on probation or be dismissed even when their cumulative GPA is 3.000 or above. Depending on the nature and seriousness of the reasons for receiving the F or U, a student may be dismissed for failing to meet expectations for professional performance, professional integrity, academic honesty, or the other categories of withdrawal reasons noted above. If the student is not dismissed, he or she will be placed on Academic Probation which will often include specific conditions that must be met to avoid additional academic censure after the next fall, spring, or summer term.
Students whose grades fall below 3.000 in any individual term, even though their cumulative GPA remains above 3.000, will receive notice alerting them of the potential for dismissal if their grades fall further. This notice does not affect a student’s ability to register for courses for the next term, but is given to encourage students to avoid academic censure in the future.
In addition to the above requirements, students must complete at least 75% of their cumulative credit hours attempted to retain eligibility for financial aid. The Office of Student Financial Aid conducts a review at the end of each spring term to identify students who fail to meet this requirement for Satisfactory Academic Progress. Students failing this requirement are allowed to continue at Marquette University, but they will not be eligible to receive any federal financial aid unless their case is appealed and overturned (see appeals process below). Failing to meet this requirement is not an academic censure (unless it is also found to comprise unsatisfactory degree progress), but it is noted here because it can affect students’ ability to continue in their program.Back To Top
Students have the right to appeal the imposition of any sanctions due to unsatisfactory academic performance, findings of academic dishonesty, unsatisfactory professional integrity or performance, or student misconduct. The point of appeal is dependent upon who has the responsibility for imposing the sanction. For example, cases of academic dishonesty are governed by Marquette University’s Academic Honesty Policy.
Appeal of Dismissal for Required to Withdraw for Academic Reasons
A student who has been dismissed for failing to meet the cumulative grade point requirements stated in the previous section may appeal the dismissal by completing and submitting one form which addresses both the Required to Withdraw for Academic Reasons (RWAR) and the Satisfactory Academic Progress (SAP) issues.
The RWAR/SAP appeal forms are posted on the Marquette Central website, at http://www.marquette.edu/mucentral/registrar/policy_forms.shtml, and include all of the required information the student must submit in order to have his or her appeal reviewed. The appeal form must include an academic plan that addresses how the student’s academic deficiencies will be addressed and how the student will regain satisfactory academic standing. The plan must be measurable and ensure that the student is able to meet Marquette’s academic standards by a specific point in time. The plan should include courses to be taken, expected grades, and a timeframe to complete the outlined objectives. This plan requires the approval of the student’s director of graduate study (DGS), signified by the DGS’s signature on the form, before it can be submitted to the Graduate School.
The completed appeal form is submitted to the associate dean of the Graduate School, the person who makes the final decisions on all RWAR/SAP appeals. If the appeal is approved, the student will be Reinstated on Probation and the DGS and the Graduate School will monitor the plan that was specified on the appeal form. The student will also become eligible for financial aid at this time. During the subsequent academic term, however, should the student not fulfill all of his or her obligations as outlined in the plan, the student will be evaluated by the Graduate School and a determination will be made regarding whether the student will be allowed to continue in his or her program or placed on another term of probation.
Appeal of Dismissal for Other (Non-GPA) Reasons
Students dismissed for reasons other than cumulative grade point average or academic dishonesty may appeal their dismissal using the procedures described below. (Students dismissed due to unsatisfactory cumulative grade point average may appeal their dismissals using the procedure described in the section above, and students who are dismissed due to academic dishonesty may appeal their dismissals according to the policy found above or via http://bulletin.marquette.edu/grad/thegraduateschool/policiesofthegraduateschool/#academichonestypolicy.)
Within 10 days after the date of the dismissal for reasons other than cumulative grade point average or academic dishonesty, a student may appeal the decision by submitting a letter of appeal to the dean of the Graduate School. The dean of the Graduate School will decide whether to hear the appeal alone or to convene a meeting of a subcommittee of the University Board of Graduate Studies to weigh the appeal materials and to obtain testimony delivered live to the subcommittee by the student and academic unit representatives. Situations dealing only with substandard academic performance will typically be considered by the dean, whereas issues dealing with an alleged violation of rights or procedures may be referred to a subcommittee of the UBGS. If referred to a subcommittee of the UBGS, the recommendation of the subcommittee as well as all materials provided to the subcommittee by the student and the academic unit will be considered by the dean of the Graduate School, whose decision on the appeal is final.
Dismissed students may apply for readmission by following the procedures found in the Admission and Readmission section of this bulletin.Back To Top
In the admission letter, the Graduate School notifies each student to contact his/her department for identification of the assigned adviser and for advising prior to registration. A student is required to meet or talk with the adviser before registering for classes. The Graduate School strongly recommends that students meet regularly with their advisers; an adviser plays an important role in the graduate student’s course of study. An adviser’s signature is required on most forms submitted to the Graduate School and a student’s program of study is not valid until it has been approved by both the adviser and the Graduate School. Students who want to change advisers should check with their department for additional information and instructions.
Non-degree and temporary graduate students are normally not assigned academic advisers. Students in these categories who need assistance should contact the department in which they will focus their course of study.Back To Top
Assistantships and Fellowships
All graduate students that receive merit-based graduate assistantships and fellowships must be full-time students in the term in which they receive the aid. All graduate students that receive merit-based scholarships from the Graduate School are not required to be registered full time. For assistantships, full-time status can be achieved by taking six credits of course work plus Graduate Assistant Teaching, Graduate Assistant Research or Graduate Fellowship, depending on the award received. These zero-credit courses will carry the status of full-time when combined with six credits of course work.
The following course numbers will be used in conjunction with the department acronym:
Graduate Fellowship (full-time, FT) = 9974
Graduate Assistant Teaching (full-time, FT) = 9975
Graduate Assistant Research (full-time, FT) = 9976
Students may use their assistanship funding to pay for Graduate Assistant Teaching, Graduate Assistant Research or Graduate Fellowship course fees. It is not required that all TAs and RAs be registered for one of these continuation courses; if a student already meets full-time status based on course work, then these continuation courses need not be used to obtain full-time status.Back To Top
Teaching and research assistants, and recipients of scholarships or fellowships, must register for the appropriate course, which will be graded on an SNC/UNC basis. Registration will require the consent of the student’s adviser and department, which must be secured prior to registering.
Registration requires the following procedures:
- The student and his/her adviser meet and complete the registration form.
- The student will be given a permission number to be used during the registration process.
- The student registers via CheckMarq for the appropriate course, using the permission number received.
- The completed and approved form shall be delivered to the Graduate School.
Background Checks, Drug Testing
Some degrees, majors and/or courses may require a student to submit to a criminal background check and/or drug testing. The results of those checks and/or tests may affect the student’s eligibility to continue in that degree and/or course.Back To Top
Commencement at Marquette is a symbolic ceremony provided for students, faculty and families in celebration of our students’ accomplishments. Following is the policy on when a student may participate in the spring or winter Commencement.
- Students may participate in only one university Commencement per degree, and their names will only be published in the Commencement program in which they participated.
- Spring Commencement:
- Students who are in good academic standing, have met the appropriate graduation application deadline and will complete their degree requirements, including the official recording of any transfer work, by the end of the spring term will participate in spring Commencement.
- Master’s students, who are in good academic standing, have met the appropriate graduation application deadline and will complete their degree requirements, including the official recording of any transfer work, by the end of the summer term and are pre-registered for those final requirements may participate in spring Commencement. This paragraph does not apply to doctoral candidates since they are not eligible to participate in Commencement until they have completed all degree requirements.
- Winter Commencement:
- Students who are in good academic standing, have met the appropriate graduation application deadline and will complete their degree requirements, including the official recording of any transfer work by the end of the fall term will participate in winter Commencement.
- Students who completed their degree requirements in August and did not participate in spring Commencement will participate in winter Commencement.
- Ph.D. Candidates:
To participate in spring or winter Commencement, doctoral candidates must have met the appropriate graduation application deadline, successfully defended their dissertation, received approval by their dissertation committee for any required revisions, submitted their dissertation to the Graduate School, and received approval of the dissertation format by the Graduate School before the published Academic Calendar deadline for the respective Commencement.
- Students who participate in Commencement without completion of their degree requirements will have their names published in the Commencement program with a notation indicating the expected term of completion; however, these students will not have any graduation honors noted. This paragraph does not apply to doctoral candidates since they are not eligible to participate in Commencement until they have completed all degree requirements.
- Degree conferral is certified by the official Marquette transcript noting the degree completion. Receipt of a diploma or the participation in Commencement does not constitute certification of degree conferral.
- Any exceptions to this policy must be approved by the provost.
ConductBack To Top
To function properly and maintain high standards, academic and professional disciplines expect members to adhere to standards of conduct and professionalism. Marquette expects its graduate students, from the beginning of their work at Marquette, to demonstrate the utmost personal integrity and the highest standards of professionalism, including adherence to any commonly recognized codes of conduct or professional standards in the graduate student’s discipline. In dealing with the public or campus community, in clinics, practica, internships, classrooms or elsewhere, graduate students must adhere to these standards. Violations of these standards may be grounds for dismissal or other penalties.Back To Top
All students in professional, laboratory, or clinical settings must maintain fully professional behavior at all times. If, in the judgment of the academic unit, a student is not living up to the non-academic standards, and that deficiency is a first offense or an offense deemed to be less serious in nature, a warning letter may be issued by the department to the student. If, however, the unsatisfactory behavior is a repeat offense or is more serious in nature, a recommendation may be made to the dean of the Graduate School that the student be dismissed from the graduate program.Back To Top
Student Conduct Code and Procedures
Graduate students are responsible for complying with the regulations and/or procedures of the Graduate School or the Graduate School of Management, as applicable, as well as those set forth in the At Marquette student handbook. Violations of regulations found in the student handbook will be administered by the Office of Student Development. Copies of At Marquette are available at the Office of Student Development or online at mu.edu/osd/policies/doc/Student_Handbook.pdf. If there is a conflict between the two applicable regulations or procedures, the Graduate School’s or the Graduate School of Management’s, as applicable, will govern. If there are multiple components to the case, they may be separated and reviewed independently by the appropriate authorities.Back To Top
Confidentiality of Proprietary Information
The university recognizes that the primary purpose of research and scholarship is to train future scholars and disseminate new knowledge for the benefit of humankind. However, commercially valuable inventions and discoveries also may result. Graduate students, during the course of their studies and work at the university, may receive access to confidential or proprietary information from the university, its faculty and employees, and/or private companies. A student, both while a student and thereafter, is expected to respect and maintain the confidentiality of such information. In certain unusual cases, a student may be asked to sign an additional confidentiality agreement. Unauthorized use or dissemination of another’s confidential or proprietary information is subject to appropriate legal recourse and/or academic discipline, including termination from the program.Back To Top
Students will acquaint themselves with the university's Intellectual Property Policy, found at marquette.edu/orsp/documents/IntellectualPropertyPolicy.pdf. Marquette University students are subject to the policy when, working for pay or for academic credit, they participate in faculty research programs.Back To Top
All graduate students in degree status must enroll in either: adviser-approved course work; thesis, professional project, or dissertation credits; one of the continuation courses; or a combination of these every fall and spring term until graduation to maintain their graduate student status. Graduate students who intend to graduate in August must enroll in one of the above courses during the summer term prior to their graduation. Students who fail to register for one of these terms will automatically be discontinued and must apply for readmission. Readmission requires departmental consent and the payment of all fees in arrears. Continuation courses allow those graduate students who have completed their degree requirements but are still working on their thesis, project or dissertation to be considered full-, half-, or less than half-time students.
Every graduate student, except those with non-degree status, must be enrolled as a full-time, half-time, or less than half-time student each fall and spring term to maintain his or her status. Registration in the summer is only required if the student intends to graduate in August. A full-time load consists of 7 or more academic credits; half-time consists of 4-6.99 academic credits; and less than half-time consists of less than 4 academic credits. All degree graduate students must enroll in adviser-approved academic course work; independent study; field placement; graduate assistant teaching or research; thesis, professional project, or dissertation credits; comprehensive exam preparation; or graduate standing continuation credits. Degree students who fail to enroll for a fall or spring term will be discontinued and must apply for readmission to the Graduate School.
Thesis, Dissertation, or Professional Project Continuation
Students who have completed all credit requirements for their degree but need to continue work on their thesis, dissertation or professional project may retain graduate status by enrolling in Master’s Thesis Continuation (9994/9995/9996), Doctoral Dissertation Continuation (9997/9998/9999), or Professional Project Continuation (9991/9992/9993). Each of these non-credit courses will allow students to be considered full-time, half-time, or less than half-time depending on the amount of work being completed on their project each term. Registration for Master’s Thesis Continuation, Doctoral Dissertation Continuation, or Professional Project Continuation requires completion of a registration form, identification of the type and amount of work to be done, and the approval of the student’s adviser or thesis/dissertation director (and director of graduate studies or chair if required by departmental policy).
Field Placement Continuation
Students who have completed all credit requirements for their degree but still must participate in a practicum or internship experience may retain graduate status by enrolling in Field Placement Continuation (9977/9978/9979). This non-credit offering will allow students to be considered full-time, half-time, or less than half-time depending on the amount of work being devoted to their placement each term. Registration for Field Placement Continuation will require the consent of the student’s adviser or thesis/dissertation director (and director of graduate studies or chair if required by departmental policy) and completion of a registration form outlining the number of hours a student will devote to the Field Placement Continuation.
Graduate assistants who enroll in 6 academic credits in a term may earn full-time status by enrolling in a non-credit Graduate Assistant Teaching (9975) or Graduate Assistant Research (9976) course. Graduate fellows may enroll in six academic credit hours plus a non-credit Graduate Fellowship course (9974) to maintain full-time status.
Comprehensive Exam Preparation
Students who are preparing for comprehensive exams may retain graduate status by enrolling in the appropriate Master’s Comprehensive Exam Preparation course (9984/9985/9986) or Doctoral Comprehensive Exam Preparation course (9987/9988/9989). These zero-credit courses are graded on an SNC/UNC basis, and they may be taken alone or in conjunction with for-credit courses.
The Comprehensive Exam Preparation course will normally be taken during the term in which the student anticipates taking the exam, and it may be taken only once. If the student either fails the exam or for some reason does not take the exam, the student should register for Graduate Standing Continuation (9970) for less than half-time status for the following term to retake or complete the exam.
Graduate Standing Continuation
Students who are not able to take academic courses in a particular session, but need to maintain active academic status, may take a non-credit course entitled Graduate Standing Continuation (9970). This offering is designed to allow graduate students to engage in such activities as completing preparation for comprehensive examinations or participating in other projects. This option is designated as less than half-time, cannot be used in conjunction with other courses, and will not qualify an individual for financial aid.Back To Top
Continuation Course Registration Procedures
All continuation courses shall be graded Satisfactory (SNC) or Unsatisfactory (UNC) and charged at the stated fee by the Office of the Bursar as listed in the Tuition, Fees and Housing section of this bulletin. Any needed registration forms can be found on the Graduate School’s forms website at marquette.edu/grad/forms_index.shtml. Registration is as follows:
The appropriate registration form must be approved by the student’s adviser and director of graduate studies/chairperson, and the student must have registered for the course on or before the last day of registration.
Enrollment information may not be accurate for students who are not registered by the close of registration and may affect requests for information provided through the Office of the Registrar (such as enrollment verification requests from lending institutions, insurance companies, etc.).
Students enrolling in one of these courses must register to activate their desired status. Registration will require the consent of the student’s adviser and department, which must be secured prior to registering.
Registration requires the following procedures:
- The student and his/her adviser meet and complete the registration form. An explanation of the student’s involvement in non-credit academic work is required.
- The student will be given a permission number to be used during the registration process.
- The student registers via CheckMarq for the appropriate course, using the permission number received.
- The completed and approved form shall be delivered to the Graduate School.
Courses and Prerequisites
- The prerequisites for any graduate program include an undergraduate major which has qualified the student for either research or academic work at advanced levels.
- The courses described for each program are graduate offerings. These are numbered 6000-9999. Courses numbered 5000-5999 are courses that are taken for graduate credit, cross-listed with 4000-level undergraduate courses. The last three digits and titles of the 4000-level and the 5000-level cross-listed courses are identical. Prerequisites for undergraduate 4000-level courses, found in the Undergraduate Bulletin, may also be required for the 5000-level cross-listed courses. Undergraduates who anticipate eventual graduate academic work are eligible to take 5000-level courses.
- All 5000-level courses are based on upper-division undergraduate courses that have been approved for graduate credit. With the approval of their department and the Graduate School, students may take a limited number of 5000-level courses and count them toward their degree requirements. When a 5000-level course is taken, the student must complete a Graduate Credits Requested for Undergraduate Course form, found at marquette.edu/grad/forms_index.shtml, to detail the additional work that will justify the granting of graduate credit.
- Some courses are listed with a variable number of credits (e.g., 1-3 credit hours). Usually the department or college determines the specific number of credits for these courses each term. This information is published on CheckMarq at marquette.edu/mucentral/registrar/snapshot prior to each registration. For a few variable credit courses, (e.g., master's thesis, doctoral dissertation) the bulletin indicates the possible number of credits which might be taken during a given term. Students should consult with their adviser before registering for these types of classes to determine the appropriate number of credits for which to enroll.
- The specific courses offered during any given term will be listed on CheckMarq for that term.
The maximum academic course load for a graduate student is thirteen semester hours of course work for fall or spring term. Residents in the graduate dental programs have higher limits. Seven hours are the maximum permitted for each of the summer sessions but no more than 13 credits for the entire summer term. Teaching or research assistants may register for a maximum of ten semester hours each fall or spring term and seven hours for each of the summer sessions. Overloads must have the approval of the Graduate School on the Credit Overload Request form, available on the Office of the Registrar’s website at marquette.edu/mucentral/registrar/reg_maximum.shtml.Back To Top
All graduate students are responsible for ascertaining and meeting all deadlines listed in the Academic Calendar. This includes, but is not limited to: deadlines for registration, withdrawing from courses, graduation applications, comprehensive exams, theses, essays, projects and dissertations.Back To Top
Diplomas are typically distributed at the May Commencement ceremonies. Any special arrangements for the mailing of May diplomas, etc., must be made directly with the Office of the Registrar. August and December diplomas are available for pick up or can be requested by mail from the Office of the Registrar. The Office of the President sends announcements to the names indicated on the Graduation Application that each graduating student submits online to the Graduate School. However, there is no limit to the number of family members and friends who may attend the university-wide Commencement exercises; tickets are not needed. Department Commencement exercises, if occurring, may require tickets. For further information contact University Special Events at (414) 288-7431 or visit the Commencement website at marquette.edu/graduation/index.shtml.Back To Top
Changes in a graduate student’s enrollment are under the jurisdiction of the Graduate School. Most enrollment changes, i.e., adding and withdrawing from courses, can be done using the online registration system (CheckMarq) prior to the close of registration (typically the second Tuesday of the term). Instructions for adding or withdrawing from courses are available at marquette.edu/mucentral/registrar/reg_index.shtml. Instructions for using CheckMarq are available at marquette.edu/mucentral/registrar/reg_studentselfservice.shtml.
After the close of registration each term, the student must notify the Graduate School office directly and must complete appropriate forms before any enrollment change will become effective. It is not sufficient for a student to notify the course instructor or someone in the department office; changes must be made manually.
A student is responsible to ensure that his/her course schedule for each term accurately reflects the courses he/she plans to attend and may not attend courses in which he/she has not officially registered. The University does not retroactively register students for courses after a term is completed and reserves the right to deny credit to any student who fails to officially register in any course within the term in which the course is offered. All courses for which the student is registered are subject to tuition and in some cases, additional fees. The student is responsible for any payment due on all officially registered courses, regardless of attendance.Back To Top
Students who wish to add one or more courses after the close of registration must submit a Request to Add a Course form, available online at marquette.edu/grad/forms_index.shtml. New courses will not be added to a student’s enrollment until a completed Request to Add a Course form, with the signature of the course instructor, is returned to the Graduate School office.Back To Top
Students who, after the close of registration, decide to withdraw from one or more, but not all courses in a particular term or summer session must notify the Graduate School office by obtaining a Request to Drop a Course(s) form online at marquette.edu/grad/forms_index.shtml. It is extremely important that the student contact the Graduate School office as soon as the decision to withdraw is made. Changes will not be processed or be considered official until the appropriate forms, with all required signatures, are returned to the Graduate School office. Forms may be mailed, dropped off in person, or faxed to (414) 288-1902. Tuition refunds and W (Withdrawal) grades will be based on the date that the form is submitted to the Graduate School office, not on the date that the student last attended classes or signed the form.
A student who wishes to withdraw from a course with a W (Withdrawal) grade must do so before the deadline date listed in the Academic Calendar. Due to excessive absences or other reasons, including failure to formally withdraw before the deadline, a student may be administratively withdrawn from a course and incur a grade of either ADW (Administrative Withdrawal), UW (Unexcused Withdrawal), WA (Withdrawn-Excessive Absences) or F (Failure).
When withdrawing from any portion of a course load, students must carefully consider the ability of their remaining enrollment to satisfy any enrollment requirements to which they might be subject due to applications for student loans, loan repayment deferments, visas, etc. In the case of a UW grade, the fact that a student did not attend class, does not relieve that student of the obligation to pay any tuition and/or fees that are due. Students assume responsibility for all consequences that ensue as a result of receiving any withdrawal grade. The consequences may include, but are not limited to: a delay in graduation, dismissal from the degree program, external institutions/entities viewing these grades as failing grades, loss of eligibility for certain scholarships and/or financial aid, loss of full-time status and/or loss of any refuns.Back To Top
Withdrawing From All Courses for a Term
Students enrolled for one or more classes who, after the close of registration, decide to discontinue study for the term must notify the Graduate School office and complete a Request to Drop a Course(s) form. The same rules, procedures, and cautions for partial withdrawals also apply to complete withdrawals. (Refer to Dropping Courses, above.) Withdrawing from all courses will not automatically withdraw a student from a graduate program, but it might affect the student’s eligibility to register in subsequent terms.Back To Top
Every graduate student, except those with non-degree status, must be enrolled as a full-time, half-time, or less than half-time student each fall and spring term to maintain his or her status. Registration in the summer is only required if the student intends to graduate in August. A full-time load consists of 7 or more academic credits; half-time consists of 4-6.99 academic credits; and less than half-time consists of less than 4 academic credits.Back To Top
Family Education Rights and Privacy Act (FERPA)
In compliance with the Family Educational Rights and Privacy Act, Marquette University notifies its students each term of their rights to inspect, amend and prevent disclosure of their education records. In addition, Marquette’s policy regarding education records is printed in the At Marquette student handbook and copies may be obtained from the Office of Student Development in the Alumni Memorial Union, 329, or online on at marquette.edu/mucentral/registrar/policy_ferpa.shtml.Back To Top
All grade appeals shall be heard for the Graduate School by the school or college that teaches the course, following the rules of that school or college. Their decision is final, and no further appeal is available. In schools or colleges with a departmental structure, the appeal procedure usually begins with the department chairperson.Back To Top
The following letter grades and their achievement equivalents are used by instructors in the Graduate School to evaluate a student’s performance in a course. Grade points corresponding to each letter grade determine a student’s academic average and eligibility to graduate. Each grade, A through F, has a specific grade point value. The grade points earned in any course equal the grade point value of the grade multiplied by the number of semester hours credited. The grade point average (GPA) is found by dividing the total grade points earned by the total number of semester hours credited in those courses for which grade points have been assigned. Determination of the cumulative GPA will be based on all courses taken during the student's graduate career, including prerequisite and repeated courses, if any. Note: Credits that are accepted for a Marquette degree, if transferred from another university, will not be included when calculating the student’s grade point average.
All graduate students must maintain a grade point average of at least 3.000 to graduate. (For the effect of F and U grades, refer to Academic Review.) Graduate students may not be assigned a CD or a D grade in any course whatsoever, including undergraduate courses.
|C||Minimally acceptable on a limited basis for graduate credit||2.000|
|CD||Not approved for graduate students|
|D||Not approved for graduate students|
Grade points are not affected by the following grades:
|ADW||Administrative Withdrawal; student was withdrawn from the course for administrative reasons, as determined by approved personnel of the university, including but not limited to the dean, or personnel of a committee involved in formal hearing and/or appeal process.|
|AU*||Audit, excluded from attempted credits.|
|AUA*||Audit, included in attempted credits.|
|CR||Credit; equivalent of C work or better.|
|I||Incomplete; assigned on a pre-arranged basis, to allow completion of course assignments other than the final examination; the student’s performance in the course must merit this exception otherwise, the instructor will assign either a grade of F, or a passing grade that reflects both the quality of the work completed and the significance of the work which has not been completed.|
|IC||Course Incomplete; assigned to all students enrolled in a course, clinical, independent study/research, capstone, etc. that will not be completed by the grading deadline for the term in which the course is scheduled; changed to a letter grade by the faculty at the time of completion (no initiation needed by the student).|
|IE||Incomplete Extension; assigned by the college office to those students who are granted an extension to the deadline for removal of an I, IX or X grade.|
|IX||Incomplete course work and final exam not taken; assigned to a student who has incomplete course work and is absent from the final examination; must meet the criteria for both the I grade and the X grade; a student not qualifying for the IX will be assigned the grade of F.|
|NC||No Credit; equivalent of less than C work.|
|PI||A permanent grade assigned to those graduate students who do not have the temporary grades of I, IX, or X removed by the published deadline.|
|SNC||Satisfactory completion in a course bearing no credit; mandatory grade for all zero credit bearing courses.|
|UNC||Unsatisfactory completion in a course bearing no credit; mandatory grade for all zero credit bearing courses.|
|S||Satisfactory completion in a credit bearing competency-based course; equivalent of C work or better.|
|SY||A permanent grade indicating satisfactory work completed in the first term of a series of year-long courses, where grades are assigned only in the final course in the series.|
|U||Unsatisfactory completion of a credit bearing, competency-based course; equivalent of less than C work.|
|UW||Unexcused withdrawal; withdrawal initiated by the faculty or college office when a student registered for a course, never attended and failed to officially withdraw.|
|UY||A permanent grade indicating unsatisfactory work completed in the first term of a series of year-long courses, where grades are assigned only in the final course in the series.|
|W**||Official withdrawal; withdrawal initiated by the student, with approval of the college office.|
|WA||Withdrawn-Excessive Absences; withdrawal initiated by the faculty or college office due to excessive absences in the course.|
|X||Completed course work and final exam not taken; assigned to a student who is absent from the final examination and who might earn a passing grade in the course were he/she to take a delayed examination; both conditions must exist, or the student is assigned the grade of F; student receiving the grade of X must file a written explanation for the absence with his/her college office.|
Refer to Audit, below.
Signifies an official withdrawal with the approval of the vice provost for research and dean of the Graduate School.
Note that grades of CD and D are not approved for graduate students, including those in undergraduate courses.Back To Top
Any student who is administratively withdrawn from the university will receive this grade in all classes for the term. Likewise any student who is administratively withdrawn from a single class, will receive this grade in the class. Administrative withdrawal is an action normally taken by the university for disciplinary, lack of professional competence or academic reasons other than low grades or lack of degree progress. This grade is assigned by the college office and, depending on the reason for the administrative withdrawal, may be recommended by the student affairs division, and will take precedence over any other grade assigned to the studentBack To Top
Students must first register for a course via CheckMarq, then request the audit option from the Graduate School. The Audit Request Form on the Graduate School’s website marquette.edu/grad/forms_index.shtml is used for this request. The deadline to request the audit option for each session is listed on the University Academic Calendar. Classes being audited are not charged at the normal tuition rate. Refer to the Tuition, Fees and Housing section of this bulletin for information on tuition rates.Back To Top
Under no circumstances may the undergraduate CR/NC option be exercised by a graduate student taking an undergraduate course for graduate credit.Back To Top
Graduate students required to take undergraduate courses as prerequisites or to remedy deficiencies may not take those courses for S/U grades, as this option is not available.
However, a few select graduate courses are offered for S/U grades only. Courses of this type usually are limited to practica, department colloquia, or special seminar courses. Students should check the individual course descriptions in this bulletin and the grading basis when conducting a class search in CheckMarq to determine whether a course is offered on this basis.
For the effect of U grades, refer to Academic Review.Back To Top
There are two types of grade adjustments: changing a temporary grade (I, IC, IE, IX or X) to a permanent grade, and correcting a permanent grade.
Temporary Grades — I, IC, IE, IX or X
Graduate students who do not complete course requirements during the term in which the class is offered may be given one of the following temporary grades after consultation with their instructor: X, when the final examination is missed; I, when the course work has not been completed; IE, when an I grade extension has been approved via student request (Request for Extension of I Grade Deadline form, found at marquette.edu/grad/forms_index.shtml; or IX, a combination of missed final examination and incomplete course work. The temporary grade of IC is issued when the course extends beyond the grading period.
The faculty member must submit a grade change form, found in CheckMarq, to change an I, IC, IE, IX or X to a permanent grade. The grade change deadline listed in the Academic Calendar pertains to I, IX, and X grades. For these grades, the student is obligated to submit all missing work to the instructor by the deadline, or to issue an extension request to the Graduate School by the deadline.
It is the responsibility of the faculty member to initiate the grade change procedure for the I, IX, and X grades by the deadline listed in the Academic Calendar. Grades of I, IE, or IX or X that are not resolved by the deadline will become permanent grades of PI on the student’s record. Change of the IC grade is faculty initiated, once the class is completed.
Correcting a Permanent Grade
Changing a permanent grade, because of miscalculation on the part of the instructor or a misunderstanding between the instructor and the student, may be initiated by either the student or the instructor. Changing a permanent grade should be done within six months of the end of the term.Back To Top
A graduate student who has been officially accepted into the Graduate School can earn graduate credit for a course if the course is a 6000-level course or higher, or the course is a 5000-level course that is cross-listed with a 4000-level undergraduate course. In the case of a 5000-level course, the student must document the additional academic work that is required to justify graduate credit by completing the Graduate Credits Requested for Undergraduate Course form, available online at marquette.edu/grad/forms_index.shtml. This form must be submitted by undergraduate or graduate students who wish to receive graduate credit for a 5000-level course. (Undergraduate students see section on Undergraduate Students in Graduate Courses.)
Graduate students taking courses while in a non-degree status may request subsequent transfer of credits to their degree program, once formally admitted to a degree program, by submitting a Master’s Degree Transfer of Credit Request Form, available online at marquette.edu/grad/forms_index.shtml.Back To Top
All students must apply for graduation by the deadline specified in the Academic Calendar. Application forms for Graduate School students are available online at marquette.edu/grad/forms_index.shtml. Graduation deadlines are scheduled well in advance of the date of Commencement to allow time for student academic audits and for printing diplomas, graduation invitations and program booklets.
The awarding of a degree or certificate is contingent upon the student’s successful completion of all program requirements prior to the date of graduation. A cumulative grade point average of 3.000 or above is also required to graduate. Any exceptions to the total credits and minimum grade point average requirements for any degree and/or certificate must be approved by the provost. If a student fails to graduate at the time originally anticipated, he or she must reapply online for the next graduation before the appropriate deadline stated in the Academic Calendar.
Students who have completed all of their degree or certificate requirements prior to a specific graduation date, but who have missed the graduation application deadline, may request a letter from the Graduate School certifying the completion of their program. The student must still apply for graduation and the diploma will reflect the next graduation date.Back To Top
Policy Governing Graduation Dates
Marquette University offers graduation on a weekly basis during the summer months and on a monthly basis during the academic year. However, each college may develop a policy that will guide the implementation of this process for students in that college. This statement addresses the policy as implemented by the Graduate School.
It is the policy of the Graduate School that only specific additional graduation dates will be implemented, and then only for students in specific academic disciplines. The additional graduation dates will be used to accommodate students who will be or have earned a professional certificate issued by an agency other than Marquette University. This will include Wisconsin teaching licensure, the licensure in clinical psychology, and the specialty certificates in orthodontics, endodontics, and prosthodontics issued by the American Dental Association.
All graduate students other than those listed in the paragraph above will be restricted to graduating in May, August, or December of each year according to the Academic Calendar. In addition to these three regular graduations, the following additional graduation cycles will be implemented for the groups of students specified:
- Last working day of June – This will be utilized specifically for students in educational policy and leadership who are completing their student teaching, where the student teaching requirement is the final requirement necessary for graduation. This applies to master’s degree and certificate students. Additionally, graduate dental students earning their master’s degree and specialty certificate in orthodontics, endodontics, or prosthodontics may be eligible for this graduation date on an exception basis if they fail to meet the May graduation deadline for approval of the thesis.
- In the case of both education and graduate dental students, applications for June graduation must be submitted by the deadline for May graduation.
- Graduate dental students must submit an approved thesis and all other graduation requirements no later than June 1.
- Last working day of September – This option will be available for clinical psychology doctoral students who complete their pre-doctoral internship and/or their dissertation defense and dissertation submission after the deadlines established for the August graduation, but before the September graduation deadline. Students shall be responsible for applying for September graduation, and for completing all graduation requirements, no later than the last working day of August.
- Last working day of October - This option will be available for clinical psychology doctoral students who complete their pre-doctoral internship and/or their dissertation defense and dissertation submission after the deadlines established for the September graduation, but before the October graduation deadline. Students shall be responsible for applying for October graduation, and for completing all graduation requirements, no later than the last working day of September.
- Last working day of January – This option will be available for clinical psychology doctoral students who complete their pre-doctoral internship and/or their dissertation defense and dissertation submission after the deadlines established for the December graduation, but before the January graduation deadline. In addition, this deadline will be available for students in educational policy and leadership who are completing their student teaching, where the student teaching requirement is the final requirement necessary for graduation. This will apply to master’s degree and certificate students.
- Students in clinical psychology shall be responsible for applying for January graduation and for completing all graduation requirements no later than the last working day of December.
- Students in educational policy and leadership shall be responsible for applying for January graduation no later than the last working day of December.
- Last working day of February - This option will be available for clinical psychology doctoral students who complete their pre-doctoral internship and/or their dissertation defense and dissertation submission after the deadlines established for the January graduation, but before the February graduation deadline. Students shall be responsible for applying for February graduation, and for completing all graduation requirements, no later than the last working day of January.
In exceptional cases, students enrolled in other graduate programs not explicitly covered in the above policy may also be permitted to graduate during the additional graduation cycles providing that the student applies to graduate, has the support of their department, and the Graduate School approves of their inclusion in the alternate cycle.Back To Top
Immunization and Tuberculosis Screening Requirements
All newly admitted and readmitted undergraduate, graduate, and professional students are required to provide proof of certain immunizations and complete a TB Screening questionnaire for tuberculosis. Prior to arrival on campus all new and readmitted students will supply this information to the Student Health Service. Proof of immunization and/or prior disease for Measles, Mumps, Rubella (MMR), Varicella (chicken pox), Tetanus/Diphtheria and completion of a tuberculosis screening questionnaire is required. Immunization and tuberculosis screening forms must be completed electronically. The forms and directions can be found on the Student Health Service website at marquette.edu/shs/forms/. Failure to submit the required immunization documentation and TB screening questionnaire within 30 days of the start of the student’s first term or the readmitted term at Marquette will result in the placement of a registration “hold” on future registrations. The hold will be removed once the immunization and screening requirements have been met. Health Sciences, Nursing and Dental students may be required by their departments or colleges to receive additional immunizations. Contact your department or college for specific requirements.Back To Top
Independent Study (6995 and 8995) courses provide students the opportunity to study and investigate areas of interest not available through normal course offerings. A 6995/8995 course is taken on the recommendation of the student’s adviser and with the approval of the department chairperson. An approval form, which must be completed for each 6995/8995 course, is available on the Office of the Registrar’s website at marquette.edu/mucentral/registrar/policy_forms.shtml. Normally, no more than six credits of 6995/8995 course work can be included in a master’s degree program, no more than nine credits in a doctoral program.Back To Top
A transcript is a complete and unabridged copy of all academic work attempted at Marquette and includes only those courses attempted at Marquette. Transfer and test credits accepted toward a Marquette degree are recorded, but the grades earned are not on the Marquette transcript. Course and grade information contained on the transcript is released only upon written consent from the student, as required by the federal Family Educational Rights and Privacy Act of 1974, or as required by law. See Marquette's FERPA policy (http://www.marquette.edu/mucentral/registrar/policy_ferpa.shtml)
The University accepts only official transcripts for the purposes of posting transfer credit or courses to the Marquette record and/or verification of a degree, diploma or certificate completion at another institution. Official transcripts are those that are printed on security paper and come directly via U.S. Mail from another institution's record/registrar office to the Office of the Registrar (OTR), the Graduate School or are delivered electronically directly to these offices via a secured third party method that has been verified by the sending institution. All other transcripts are considered unofficial and will not be accepted or processed. Once an official transcript is received, the transcript will be used to determine credits accepted toward the graduate degree.Back To Top
Graduate students who repeat a course, may do so under certain conditions:
- The repeated course is taken at Marquette.
- The repeated course is identical to the original course in subject, catalog number, title, subtitle and credits.
- The repeated course is graded with the same grading options as the original, i.e., students may not exercise a different grading option for a repeated course, unless it is now a required grading scheme.
- A course in which a failing grade is earned may be repeated only once.
A failing grade is defined as any grade that is unacceptable to be counted toward degree completion. Thus, while the Graduate School’s definition of a minimally acceptable grade is C, some departments will not accept a grade below a B or BC. In those cases, the department-defined minimally acceptable grade will be used to define a passing grade for students in those programs.
- Once a passing grade is earned in a course, the course may not be repeated.
- There are certain courses that are exempt from this policy and may be repeated. Examples are thesis and dissertation courses, independent study courses, topics courses, internship and clinical courses, UWM and MCW exchange courses, and most continuation courses.
- If a student repeats a course that was transferred to Marquette, only the Marquette course/grade will be reflected in the total credits earned.
Should a student need to take a course more than once, other than those referenced in item #6 above, a request to repeat must be filed using the ‘Request Permission to Repeat a Course’ form found online at mu.edu/mucentral/registrar/policy_forms.shtml. This request will only be approved if the student has not earned a passing grade in the course per Graduate School standards.
Additionally, the following policy defines the calculation of cumulative GPA and credit totals:
- All courses taken while a student is in a graduate career and pursuing a specific degree/program combination will be included in the calculation of a student’s cumulative GPA.
- When a course is repeated in an effort to earn a passing grade, both grades will be included in the calculation of the student’s cumulative GPA.
- An F grade will have a strong negative effect on a student’s term and cumulative GPAs. Nothing in this policy will alter the normal end-of-term academic review process, which may result in the student being placed on probation or being considered for disenrollment.
Research Involving Humans, Animals, Radioisotopes or Recombinant DNA/Transgenic Organisms
If human subjects, animals, radioisotopes, or recombinant DNA/transgenic organisms are involved in a student's research, the student must also satisfy other federally- and state-mandated requirements prior to initiating the research. These requirements are administered by the Marquette University Office of Research Compliance.
- For human subjects, the student must submit a protocol for review and approval by the Marquette University Institutional Review Board prior to initiating the project. Note that IRB approval may take up to a month or more.
- For animal research, the student must be properly trained and listed as personnel on a faculty member’s active Institutional Animal Care and Use Committee-approved animal protocol. Students are not allowed to serve as principal investigators on Marquette University animal protocols.
- For radioactive material use, only authorized users are allowed to obtain this material. Students must complete the training to become a radiation worker; radiation workers can work with radioactive materials only under the supervision of an authorized user.
- For recombinant DNA or transgenic organism research, students are only allowed to work with these materials while under the direct supervision of a faculty member who has received Institutional Biosafety Committee approval.
For more information about these four areas of compliance, including forms and submission procedures, refer to the ORC website at marquette.edu/researchcompliance/. Students may contact the Office of Research Compliance for more information by phone at (414) 288-7570 (human subjects and radiation safety) or (414) 288-6271 (animals and biosafety). Approval of the outline by the Graduate School does not constitute approval by ORC. Note that non-compliance may affect acceptance of the student's project as part of his or her degree.Back To Top
Temporary Withdrawal from Graduate Program
Marquette University supports a temporary withdrawal from graduate program policy to assist graduate students who are temporarily unable to continue their programs. The temporary withdrawal may extend for up to one academic year. Under unusual circumstances, a second year of absence may be requested. Reasons for requiring a temporary withdrawal may include: bereavement, illness, injury, care giving, military service, maternity, and paternity. Students requesting a temporary withdrawal from their graduate program must submit a formal request to the Graduate School via their department/school/unit chairperson or director. Students granted a temporary withdrawal will not have the right to use university facilities during the time of their temporary withdrawal. This includes the library, the recreation center, and any other resources normally granted to enrolled students. The temporary withdrawal must be requested prior to the start of a term and will not be approved retroactively.
Preparing the Application for Temporary Withdrawal from Graduate Program
In consultation with the supervising faculty member, the Request for Temporary Withdrawal from Graduate Program form found at marquette.edu/grad/forms_index.shtml is to be completed by the student, and signed by both the student and the adviser or supervising faculty member. The application is to be submitted to the chairperson/director for review and signature before being forwarded to the dean of the Graduate School for consideration on a case-by-case basis. The application should be made in advance of the anticipated temporary withdrawal, and the termination of the withdrawal should coincide with the end of a semester or session. In situations where it is necessary for a student to leave during a term, the student should seek a late withdrawal for that term rather than a temporary withdrawal from their graduate program. Temporary withdrawals will not be granted retroactively, i.e., for previous terms, unless the Temporary Withdrawal from Graduate Program approval process was initiated at the beginning of a term and the decision of the university was delayed.
It is the student’s responsibility to ensure that the proposed temporary withdrawal is compatible with the regulations of any granting agency from which funding would normally be received during the temporary withdrawal period, and that such agencies are informed of the proposed temporary withdrawal. Students on student loan programs are responsible for determining the consequences that such a temporary withdrawal may have on their repayment status prior to applying for a temporary withdrawal from their graduate program. International students are advised to consult with the Office of International Education regarding their immigration status prior to applying for a temporary withdrawal from their graduate program.
Students granted a temporary withdrawal from their graduate program will have their time-to-completion of degree extended by the amount of time granted by their temporary withdrawal. The continuous enrollment policy will also be held in abeyance during this time. Students granted a temporary withdrawal are not held to the readmission process unless they do not enroll in the term indicated on the Request for Temporary Withdrawal from Graduate Program form.
Students should make every effort to resolve any grades of incomplete prior to beginning a temporary withdrawal. However, students who begin a temporary withdrawal with one or more unresolved grades of incomplete must negotiate with the course instructor(s) a time line for completion of the academic work leading to the incomplete, and must submit the time line to the Graduate School.
Graduate student assistants who are granted a temporary withdrawal from their graduate program will have their salary and stipend suspended during the period of their withdrawal.Back To Top
Students are expected to complete all requirements for their degrees in the time allowed: six years for master’s degrees and eight years for doctoral (Ph.D. and D.N.P.) degrees. The time period begins with the date of admission to degree status, or with the date of admission to non-degree or temporary status in the same or closely-related program. The start of the time period is not affected by transfer credit that may have been taken prior to admission to Marquette.
Students who are unable to complete their degrees within the the allowable time may petition the Graduate School for an extension; Request for Extension of Time forms are available online at marquette.edu/grad/forms_index.shtml. To ensure timely consideration, the Request for Extension of Time form should be filed early in the term in which the time limit expires. If the extension is approved, the student is notified of the expectations for progress toward completion of the degree. If the extension is denied, the student is terminated from the graduate program at the end of the term during which the time limit will expire.
Failure to complete the program or to obtain an approved extension of time may result in the student being administratively withdrawn from the program. In such cases, students must follow the guidelines for readmission in order to be considered for readmission to their program of study.Back To Top
Transfer of Credit
In order to protect the academic integrity and rigor of a Marquette graduate degree, limits are placed on the number of credit hours that may be transferred from other institutions, from Marquette in a different program, or from Marquette in the same program but in a different status (temporary or non-degree). Only credits directly applicable to a student’s Marquette degree program will be considered for transfer, and there is no guarantee that a transfer request will be approved. Credits to be considered for transfer must be graduate-level credits or upper-level undergraduate credits that are acceptable for graduate credit at the institution offering the course.
Credits that are accepted for a Marquette degree, if transferred from another university, will not be included when calculating the student’s GPA However, credits taken at Marquette in another program or in the same program but in a different status (temporary or non-degree), if accepted for transfer into a degree program, will be included in the student’s GPA. Only courses in which a grade of B or above has been earned may be transferred for credit into a master’s program or used on a Doctoral Program Planning Form.
Credits approved for transfer from a school using a quarter-system will transfer as two-thirds credit each when converted to Marquette’s term system. Transfers from schools using a trimester system will vary by school and must be evaluated individually.
Students are strongly urged to consult their advisers before submitting a transfer request and before taking any course for which they intend to request transfer credit.
Courses should not be taken at another university during a student’s final term if those credits will be necessary to meet graduation requirements. If a course or courses are taken at another university during a student’s final term at Marquette, his/her graduation will be delayed until the following graduation cycle due to the time necessary to receive an official transcript and process the transfer credit.Back To Top
Upon recommendation of the department and concurrence by the vice provost for research and dean of the Graduate School, 9-15 credit hours of the program’s requirement for course work (exclusive of thesis) may be accepted for transfer depending on the total number of credits needed for the degree. The following limits apply:
9 credits into a degree program requiring 36 or fewer course credits
12 credits into a degree program requiring 37-48 course credits
15 credits into a degree program requiring 49 or more course credits
Credits approved for transfer will normally have been earned within the six year period prior to admission to the Graduate School at Marquette. If the credits to be transferred are older than six years at the time of admission, the academic department to which the student is being admitted is expected to require evidence of proficiency with the material in the course(s) being considered for transfer. The six-year period that a master’s student has to complete his/her degree will begin with admission to the Graduate School at Marquette and is not affected by prior transfer credit. There is no Graduate School requirement that a student must have completed a certain number of credits at Marquette prior to requesting transfer, but individual departments may have such a requirement. Students should consult their department adviser, director of graduate studies, or department graduate student handbook.
Only credit for courses directly comparable in content to the requirements of the current degree program, or comparable to elective courses available at Marquette, will be considered for transfer. No credits will be officially transferred into a degree program until the student has completed and submitted the Master’s Degree Transfer of Credit Request form, found online at marquette.edu/grad/forms_index.shtml, and it has been approved by the Graduate School.
Graduate-level credits earned at Marquette, whether as a degree student in a different graduate program or as a non-degree or temporary student, may transfer following the same request and approval procedures outlined above. Students are responsible for initiating this process. Credits transferred between Marquette programs or statuses are included as part of the 9-15 credit transfer limit.
Master’s thesis credits taken at another institution are not transferable to Marquette. The six thesis credits required for a thesis-option master’s degree must be taken at Marquette.Back To Top
Graduate credits both from other institutions and from Marquette are accepted for a doctoral program when a Doctoral Program Planning Form is approved. Credits taken as part of an earned master’s degree at another institution or at Marquette will normally be accepted and applied to the Marquette doctoral program up to a maximum of 30 credits. These credits must be specified on the Doctoral Program Planning Form. There is not normally an age limit for accepting credits from an earned master’s degree.
Prior graduate-level credits taken, whether at another institution or at Marquette, that are not part of an earned master’s degree are considered on a case-by-case basis in consultation with the student’s adviser, the department, and the Graduate School. These credits must be specified on the Doctoral Program Planning Form. The number of credits that may be applied toward the doctorate are limited. Students should consult the Academic Programs Overview-Doctoral Degree Credit Requirements section of this bulletin. Such credits will normally have been earned within six years of admission to the Marquette doctoral degree. In cases in which the age of the credits exceeds six years at the time of admission, the academic department shall require evidence of proficiency of the content contained in the courses to be accepted.
Doctoral dissertation credits taken at another university are not transferable to Marquette. All twelve dissertation credits required for completion of a doctoral (Ph.D.) degree must be taken at Marquette.Back To Top
Undergraduate Students in Graduate Courses
An undergraduate student may, with the permission of his or her home college and the department offering the course, register for a 6000-level or higher graduate course if the student has a B (3.000) or above grade point average. To register for a graduate credit bearing course, the undergraduate student must complete the Permission to Enroll in a Graduate Course form, available online at marquette.edu/grad/forms_index.shtml. Once all signatures of approval have been obtained and the student has received the permission number from the department offering the course, a copy of the completed form must be forwarded to the Graduate School. The student must then register for the course online through CheckMarq.
An undergraduate student who enrolls in a 5000-level course with the intention of earning graduate credit that might, subsequently, be transferred to a graduate program, must complete the Permission to Enroll in a Graduate Course form following the above instructions. The Graduate Credits Requested for Undergraduate Course form, found online at marquette.edu/grad/forms_index.shtml, must also be submitted in order to receive graduate credit for a 5000-level course. On the form, the instructor of the course indicates the additional academic work that will elevate the course to graduate level. The course cannot be taken under the CR/NC option.Back To Top
See Enrollment Changes, above.Back To Top
Working With Minors
Effective July 1, 2009, University Policy and Procedure 4-26 was established to provide a safe environment to those under the age of 18 years old participating in programs and activities at Marquette University. Unless an exception applies, programs that involve adults working with minors in university-sponsored programs and other programs held on campus must register with the Department of Risk Management. In addition, adults, before directly participating with minors in such programs and activities, must complete a criminal history background check; observe specific behavioral requirements; report all allegations of inappropriate conduct; and participate in mandatory training on protecting minors and on the behavioral and reporting requirements of the policy. The Department of Risk Management's website on this topic, found at marquette.edu/riskunit/riskmanagement/working_with_minors.shtml, provides additional information and all required forms.
On this page
- Academic Honesty Policy
- Responsibility for Academic Honesty
- Definitions of Academic Dishonesty
- Research Misconduct
- Consequences of Academic Dishonesty
- Procedures for Incidents of Academic Dishonesty
- First Offenses
- Student’s Appeal
- Disciplinary Recommendations by Faculty of ADW or F
- Repeat or More Serious Offenses
- Other Considerations
- Maintenance of Disciplinary Records
- Professional Ethics and Standards
- Academic Performance
- Assistantships and Fellowships
- Background Checks, Drug Testing
- Confidentiality of Proprietary Information
- Continuous Enrollment
- Courses and Prerequisites
- Course Load
- Enrollment Changes
- Enrollment Status
- Family Education Rights and Privacy Act (FERPA)
- Grade Appeals
- Grading System
- Graduate Credit
- Immunization and Tuberculosis Screening Requirements
- Independent Study
- Official Transcripts
- Repeated Courses
- Research Involving Humans, Animals, Radioisotopes or Recombinant DNA/Transgenic Organisms
- Temporary Withdrawal from Graduate Program
- Time Limitations
- Transfer of Credit
- Undergraduate Students in Graduate Courses
- Working With Minors
- Admission and Readmission
- Academic Calendar
- Academic Regulations
- Academic Programs Overview
- Special Academic Programs
- Student Resources and Facilities
- Financial Aid
- Tuition, Fees and Housing
- Biological Sciences
- Clinical Psychology
- Clinical and Translational Rehabilitation Health Science
- Counselor Education and Counseling Psychology
- Educational Policy and Leadership
- Foreign Languages and Literatures
- Graduate Professional Studies
- Graduate School
- Interdisciplinary Ph.D.
- International Affairs
- Mathematics, Statistics and Computer Science
- Physical Therapy
- Physician Assistant Studies
- Political Science
- Religious Studies
- Social and Cultural Sciences
- Speech-Language Pathology
- Transfusion Medicine
- Faculty and Administrators